Objectives

The primary objective is to procure and deliver standard municipal maintenance and office supplies through a compliant, transparent informal tender process. The municipality seeks to secure cost-effective solutions while strictly adhering to national preferential procurement regulations and internal supply chain directives.

Scope

The tender encompasses the supply and delivery of three core product categories:

• Batteries: Alkaline type LR20, packaged at 20 units per box, with a total required quantity of 300 units.
• Hacksaw Blades: Junior-sized blades intended for general municipal maintenance tasks.
• Paint: Self-coat elite golden yellow, water-based paint supplied in 5-litre tins, with a total required quantity of 15 tins.

Technical Requirements

• Product Specifications & Brand Disclosure: Quoted items must precisely match the stated specifications. Suppliers must explicitly state the brand names of all quoted products; failure to do so will render the submission non-responsive and subject to immediate disqualification.
• Sampling Protocol: The municipality reserves the right to request physical samples for the batteries and paint. Suppliers must be operationally capable of delivering requested samples within 72 hours of notification.
• Pricing Validity: All tender prices must remain binding for a minimum period of thirty (30) days from the closing date.
• Submission Method: All responses must be completed and submitted electronically via the municipality’s online procurement platform. Fax submissions are explicitly prohibited.
• Supplier Registration: Contract award is conditional upon successful registration on the Nelson Mandela Bay Supplier Database prior to service commencement.
• Regulatory Compliance: The process operates under the General Conditions of Tender, Conditions of Purchase, and the Preferential Procurement Regulation of 2022.

Skills Requirements

No specialized technical, engineering, or professional certification skills are required. The tender demands standard commercial supply chain competencies, including accurate order processing, inventory control, logistics coordination, and reliable last-mile delivery of off-the-shelf consumer goods. Administrative proficiency in navigating the online tender portal and strict adherence to municipal compliance frameworks are essential.

Key Term Clarifications

• 80/20 System: A preferential procurement scoring methodology where 80% of evaluation points are allocated to price competitiveness and 20% to transformation objectives supporting historically disadvantaged groups, as mandated by South African public finance law.
• Self-Coat Elite: A premium paint classification indicating a high-opacity, water-based formulation designed for superior coverage and reduced surface preparation, typically requiring fewer application coats.
• LR20 Battery Code: An industry-standard alphanumeric designation specifying the exact physical dimensions, chemistry, and voltage profile of the required alkaline battery, ensuring direct compatibility with municipal equipment.
• Non-Responsive Submission: A tender document that omits mandatory baseline information (such as brand names or exact specifications), triggering automatic exclusion from the evaluation phase without further review.