Tender Summary: Bed Mattress Supply

Objectives

The primary objective is to secure a reliable supplier for high-quality bed mattresses to support clinical and accommodation services at the KwaMashu Community Health Centre. The procurement seeks to achieve value for money through a transparent, compliant, and competitively evaluated quotation process that aligns with provincial health sector standards and preferential procurement legislation.

Scope

• Item: Bed Mattresses
• Quantity: 10 units
• Delivery Destination: KwaMashu Community Health Centre, KwaZulu-Natal
• Contract Duration: Once-off supply and delivery
• Quotation Validity: 90 days from the closing date
• Evaluation Model: 80/20 preference point system (80 points for price, 20 points for specific socio-economic goals)

Technical Requirements

• Dimensions: 1980 mm in length and 860 mm in width
• Cover Specification: Must include a removable, water-resistant cover
• Quality Standard: High quality, expected to comply with applicable South African National Standards (SANS/SABS)
• Product Condition: Strictly new and unused; second-hand or expired products will be disqualified
• Shelf Life: All items must retain a minimum validity period of six months upon delivery
• Logistics: All transportation, handling, and delivery costs to the specified site must be fully incorporated into the quoted price
• Samples: Physical samples are mandatory and must be submitted when requested for specification verification

Skills Requirements

The tender does not mandate specialized technical or professional qualifications. Bidders are expected to demonstrate standard commercial and operational competencies, including:

• Established supply chain capabilities for sourcing, warehousing, and distributing medical-grade bedding
• Logistical proficiency to ensure timely, damage-free delivery to the designated health facility
• Administrative competence to accurately complete all mandatory compliance, pricing, and disclosure forms
• Financial and operational stability to execute a once-off contract without performance delays or defaults

Unusual or Complicated Terms Explained

• SBD 4 (Bidder Disclosure): A statutory declaration requiring bidders to reveal any personal, familial, or business ties with employees of the KwaZulu-Natal Department of Health. This prevents conflicts of interest and ensures procurement integrity.
• SBD 6.1 (Preference Points Claim Form): A standardized form used to claim points under the Preferential Procurement Policy Framework Act. This tender awards 20 points exclusively to enterprises physically located within the Ethekwini District to stimulate local economic participation.
• CSD Registration: Mandatory enrollment in the Central Suppliers Database, a national repository that verifies tax compliance, corporate registration, and director eligibility. Non-compliant or unverified entities are automatically disqualified.
• GCC & SCC: General and Special Conditions of Contract define the legal framework, including a 12-month warranty period, daily prime-interest penalties for late delivery, termination clauses for default or fraud, and formal dispute resolution pathways.
• 80/20 Preference System: An evaluation methodology where 80% of the total score is derived from price competitiveness and 20% from meeting predefined socio-economic targets, rather than awarding solely to the lowest bidder.