Objectives

The primary objective of this tender is to select a service provider capable of delivering a comprehensive billing integration solution for Bela-Bela Local Municipality. The solution aims to review and align revenue and receivables data with the Municipal Finance Management Act (MFMA) and mSCOA standards, ensuring accurate billing, collection, and adjustments across votes with approved budgets. The provider will also verify compliance with relevant regulations, address treasury findings, and facilitate seamless integration of billing systems to enhance municipal revenue management.

Scope

The scope includes:

• Assessment of revenue and receivables data, including review of trial balances to ensure alignment with votes and budgets.
• Verification of compliance with mSCOA regulations, including correct function, funding, and regional segmentation.
• Addressing discrepancies through adjustment entries and reconciliation of audited financial statements with mSCOA trial balances.
• Performing opening balance testing on receivables.
• Providing recommendations for reallocation of actuals where discrepancies are identified.
• Ensuring all revenue segments are accurately represented and aligned with approved budgets.

Technical Requirements

The technical requirements specify that the bidder must:

• Conduct a detailed MFMA and mSCOA assessment on revenue and receivables.
• Review the trial balance for alignment with votes and budgets.
• Verify compliance with mSCOA standards, including function, funding, and region segments.
• Address discrepancies by recommending adjustment entries.
• Perform opening balance testing on receivables and address discrepancies.
• Ensure the integration process aligns with the municipality’s financial and regulatory frameworks.

Skills Requirements

The successful bidder must demonstrate:

• Expertise in municipal financial management systems, particularly MFMA and mSCOA standards.
• Experience in revenue and receivables assessment, reconciliation, and adjustment procedures.
• Knowledge of municipal accounting, budgeting, and financial reporting.
• Ability to analyze trial balances and financial statements for compliance and discrepancies.
• Proficiency in implementing billing system integrations and adjustments.
• Strong analytical, problem-solving, and communication skills to address treasury findings and provide actionable recommendations.