Tender Summary

Objectives

The primary objective is to secure a reliable, cost-effective supply of high-quality disinfectant bleach for clinical and environmental cleaning at Grey’s Hospital. The procurement aims to ensure strict regulatory compliance, timely delivery, and alignment with provincial transformation goals by allocating preferential evaluation points to historically disadvantaged enterprises.

Scope

This quotation covers the supply of 129 units of 5-litre bleach containers. Each unit must be pre-packed in boxes containing four 5-litre bottles. The contract entails a single delivery to Grey’s Hospital in Pietermaritzburg, with quotation validity fixed at 90 days. All delivery costs must be factored into the quoted price. Late submissions, incomplete documentation, or expired stock will result in immediate disqualification. No formal contract period is specified, indicating a one-off supply arrangement.

Technical Requirements

• Product Specification: 5-litre bleach that is fully SABS approved and complete.
• Packaging: Pre-packed configuration of 4 × 5-litre bottles per box.
• Documentation: A technical data sheet must be submitted alongside the quotation.
• Quality & Shelf Life: All goods must be new, unused, and possess a minimum remaining shelf life of six months from the date of delivery.
• Sample Verification: Top-scoring bidders may be requested to submit physical samples for independent quality testing before final award. Non-compliance with sample requests results in disqualification.
• Pricing: Firm, all-inclusive pricing (VAT applicable if registered). Unit prices must remain unchanged throughout the 90-day validity period.

Skills Requirements

As this is a straightforward goods supply tender, no specialized technical or professional skills are mandated. However, bidders must demonstrate standard commercial and logistical competencies, including:

• Proven capability to source, store, and deliver regulated chemical products safely and on schedule.
• Administrative proficiency to complete all mandatory returnable documents (SBD forms, tax clearance, CSD registration, and preference claim forms) without errors.
• Financial stability to absorb delivery costs and maintain inventory buffers for timely fulfillment.
• Ability to respond promptly to clarification requests and sample submission directives within stipulated timeframes.

Key Compliance & Evaluation Notes

Evaluation follows a structured four-stage process focusing on administrative compliance, specification adherence, sample verification (if shortlisted), and final scoring. The procurement utilizes an 80/20 preference point system, where 80 points are allocated for competitive pricing and 20 points for specific socio-economic goals. Full preference points are awarded to companies at least 51% owned by Black people, supported by a valid BBBEE verification certificate or sworn affidavit.

Unusual/Complicated Terms Explained:

• SABS Approved: Certification from the South African Bureau of Standards confirming the product meets national safety, purity, and labeling standards for household/industrial use.
• Cover-Quoting Prohibition: Submitting multiple quotations under different entities or names to artificially manipulate pricing is strictly forbidden and constitutes fraud, leading to immediate disqualification and potential sector restrictions.
• Prime Interest Rate Penalty: Delays in delivery incur financial penalties calculated daily at the prevailing prime interest rate until actual fulfillment, with escalation rights for contract termination.

Bidders must ensure all documentation is complete, tax compliance is verified via the Central Suppliers Database, and offers strictly align with the attached specification. The Department reserves the right to negotiate prices, reject non-compliant bids, or cancel the quotation at any stage prior to award.