Objectives

The primary objective is to procure compliant, medical-grade amber glass dropper bottles for clinical use at Grey’s Hospital. The procurement seeks to secure reliable suppliers capable of delivering products that meet strict pharmaceutical packaging standards while adhering to national preferential procurement legislation.

Scope

The scope encompasses the supply of thirty (30) units of 10ml oval amber glass bottles fitted with screw caps and integrated pipettes/droppers. These containers are designated for decanting medication for patient administration. Quotations must remain valid for ninety (90) days, and all delivery costs to the designated hospital facility must be included in the quoted price. No fixed contract period is specified.

Technical Requirements

• Product Specifications: Amber glass construction, oval profile, 10ml capacity, equipped with a secure screw cap and functional pipette/dropper assembly.
• Quality & Standards: Items must fully comply with the attached specification document and conform to applicable SANS/SABS standards where relevant.
• Shelf Life: All supplied products must retain a minimum of six months of validity upon delivery.
• Sample Compliance: Physical samples may be requested post-initial evaluation. Submitted samples must match the exact technical specifications; non-compliant samples result in disqualification.
• Packaging: Goods must be packaged to prevent damage or deterioration during transit and properly labeled per contractual instructions.

Skills Requirements

No specialized technical or professional certifications are explicitly mandated. However, bidders must demonstrate standard commercial and operational competencies, including:

• Ability to source or manufacture compliant medical packaging with consistent quality control.
• Logistical capacity to manage inventory, guarantee product validity, and execute timely deliveries.
• Administrative proficiency to complete all mandatory returnable forms exactly as printed, without retyping or alteration.
• Financial and operational stability to honor warranty obligations and absorb performance penalties if delivery timelines are breached.

Key Terms & Unusual Requirements

• 80/20 Preferential Scoring System: Evaluation allocates 80 points for price competitiveness and 20 points exclusively for companies that are at least 51% Black-owned. Claiming these points requires submission of a valid BBBEE verification certificate or sworn affidavit.
• Strict Form Completion Rules: All quotation documents must be filled out exactly as provided. Retyping, using correcting fluid, or omitting mandatory sections results in automatic disqualification. Original signatures are required on photocopies if used.
• Conditional Sample Submission: After initial scoring, the top three bidders may be contacted to submit physical samples. Previous suppliers may waive this step by attaching proof of past orders or invoices. Failure to comply when requested leads to immediate disqualification.
• Performance Penalties & Termination Clauses: Delayed deliveries incur daily financial penalties calculated at the current prime interest rate. Persistent non-performance, corrupt practices, or breach of contract may trigger termination and a restriction penalty prohibiting engagement with the public sector for up to ten years.
• CSD & Tax Verification: Suppliers must maintain an active, verified Central Supplier Database (CSD) registration with confirmed tax clearance status. Invalid or expired tax documentation renders the quotation non-responsive.