Objectives

The primary objective is to appoint a qualified external service provider to execute carpentry and general maintenance works at the Margate Fleet Offices. The municipality seeks to ensure lawful, transparent, and value-for-money procurement while guaranteeing safe, professional workmanship that meets recognised industry standards. The appointment also aims to secure post-completion workmanship guarantees and maintain compliance with national legislation, occupational health and safety regulations, and municipal supply chain policies.

Scope of Work

• Cupboard Shelving Installation: Supply and install shelving units in three designated offices using 16mm white melamine-faced chipboard with 2mm white PVC edge banding on all exposed edges. Units must match specified dimensional layouts per office.
• Cabinet Door Preparation & Repainting: Strip existing paint from a timber cabinet door, sand to a smooth finish, fill cracks and holes with wood filler, then apply one undercoat and two finishing coats of white wood paint, including edges and framework.
• Kitchen Cupboard Replacement: Remove and replace eleven cupboard doors, four drawer fronts, fifteen handles, and two pairs of drawer runners.
• Office Desk Repair & Assembly: Refinish two office desks in mahogany colour, assemble existing worktops, and configure legs according to precise width and height specifications, including front holding boards.

Technical Requirements

• Hold a minimum CIDB 1GB building construction grading or higher, demonstrating baseline financial and technical capacity for small-scale building works.
• Comply with the Municipal Finance Management Act, Occupational Health and Safety Act, and applicable SABS material standards.
• Submit bids using official Municipal Bidding Document (MBD) forms, including proof of Tax Compliance Status (TCS PIN or CSD number), BBBEE/ownership documentation, and sworn affidavits.
• Provide a written workmanship guarantee covering defects resulting from poor installation, incorrect fitting, or non-compliance with the approved scope.
• Complete all works within a short-term contract period of approximately two weeks to one month, subject to written approval for justified extensions.
• Bids must be sealed, endorsed with the requisition number, and submitted before the closing deadline. Late, incomplete, or electronically submitted quotations will be rejected. Quotations remain valid for 30 days post-closing.

Skills Requirements

• Proven hands-on experience in carpentry, cabinetry, surface preparation, painting, and furniture repair.
• Ability to accurately interpret dimensional specifications, joinery layouts, and finish requirements.
• Strong competency in occupational health and safety practices, including site risk assessment, hazard mitigation, and proper use of personal protective equipment.
• Capacity to manage labour, materials, and scheduling efficiently to deliver within the contracted timeframe.
• Familiarity with municipal supply chain procedures, defect liability obligations, and quality assurance inspection processes.

Key Terms & Definitions

• 80/20 Preferential Procurement System: An evaluation framework mandated by South African procurement regulations, allocating 80 points to bid price and 20 points to socio-economic goals, including black ownership, local business promotion, and empowerment of youth, women, and persons with disabilities.
• CIDB 1GB Grading: A Construction Industry Development Board classification for small-scale civil and building projects valued up to R1 million, ensuring contractors possess adequate turnover, skill level, and project management capability.
• MBD Forms: Standardised South African public sector bidding templates used to verify legal standing, tax compliance, anti-collusion declarations, and preference point claims. Failure to submit completed forms results in automatic disqualification.
• Workmanship Guarantee: A mandatory warranty period during which the contractor must rectify any defects caused by faulty installation or substandard materials at no additional cost to the municipality, excluding damage from misuse, vandalism, or normal wear and tear.