Cartridges

GQ08266245

See details below or the tender documentation

2026-09-14 11:00

Nelson Mandela Bay Municipality

Office Equipment - Printers, Photocopiers and Other - Installation, Maintenance and Operation, Printing Supplies and Stationery, Supply and Delivery

Eastern Cape, Gqeberha / Port Elizabeth

Nelson Mandela Bay Municipality

Nelson Mandela Bay Municipality Tenders

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Quotation Number: GQ08266245
Buyer: September, Mr RR [00024558]
Published Date: 04 Sep 2026
Closing Date: 14 Sep 2026
Closing Time: 11:00

 

Document Name Description
Declaration of Interest.
Declaration of bidder's past supply chain management practices.
Certificate of independent bid determination.

 

Item No.QuantityUnitKeywordsDescriptionRequisition
11.00LOTCARTRIDGESSupply and Deliver the Following HP 953XL Black Cartridges:

A) 4 x Black
B) 4 x Cyan
C) 4 x Yellow
D) 4 x Magenta

PLEASE ONE GRAND TOTAL FOR ALL LISTED ITEMS ON THE TENDER PORTAL.

For further information please contact Priscilla Jantjies@0415061660
AA182814

 

  • BEFORE COMPLETING THIS FORM, SERVICE PROVIDERS MUST STUDY THE GENERAL CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF SPECIFIC GOALS, AS PRESCRIBED IN THE PREFERENTIAL PROCUREMENT REGULATION OF 2022 THE 80/20 SYSTEM APPLIES TO THIS TENDER.
  • Acceptance of this tender submission is subject to the General Conditions of Tender and Conditions of Purchase.
  • Acceptance of this tender is subject to successful registration on the Nelson Mandela Bay Supplier Database.
  • For further information to register, please call the Compliance Section @ 041 506 3274
  • Failure to comply with these conditions may invalidate your tender submission.
  • All tender prices should be valid for a minimum period of thirty (30) days from date of tender.
  • ALL TENDER RESPONSES SHOULD BE COMPLETED ONLINE AND NO FAX SUBMISSIONS WILL BE ACCEPTED BY THE SUPPLY CHAIN UNIT.

 

Go to this address to apply for this tender: https://inftenders.nelsonmandelabay.gov.za/

Tender Summary

Objectives

The primary objective is to secure a reliable supply of standardized printer ink cartridges to support routine municipal administrative operations. The procurement also aims to comply with national public procurement legislation by applying preferential scoring mechanisms that promote economic transformation, while streamlining vendor qualification through mandatory supplier database registration.

Scope

The municipality requires the supply and delivery of sixteen (16) HP 953XL ink cartridges, allocated equally across four colors: four black, four cyan, four yellow, and four magenta units. Bidders must provide a single consolidated grand total for the entire lot. The acquisition follows an informal tender process, mandating fully digital submission via the designated online portal. Submitted prices must remain valid for a minimum of thirty days, and contract award is contingent upon successful registration on the municipality's centralized supplier database.

Technical Requirements

  • Product Specification: HP 953XL series ink cartridges compatible with designated municipal printing equipment.
  • Quantity & Color Breakdown: 4× Black, 4× Cyan, 4× Yellow, 4× Magenta.
  • Pricing Format: One grand total covering all listed items; itemized pricing is not required.
  • Submission Method: Online portal entry only. Fax, postal, or physical submissions will be rejected.
  • Compliance Framework: Adherence to the General Conditions of Tender, Conditions of Purchase, and the Preferential Procurement Regulations of 2022.

Skills Requirements

No specialized technical or engineering expertise is mandated. However, prospective service providers must demonstrate:

  • Proficiency in navigating municipal e-procurement systems and accurately completing digital tender forms.
  • Familiarity with public sector procurement compliance, including pricing validity periods and pre-qualification prerequisites.
  • Reliable inventory management and last-mile delivery capabilities to ensure timely fulfillment of the specified cartridge quantities.
  • Administrative competence to interpret and operate within standard municipal supply chain directives and contractual obligations.

Explanation of Key Terms & Conditions

  • 80/20 System: A preferential procurement scoring model where bids are evaluated out of 100 points. Eighty points are allocated based on price competitiveness, while twenty points are reserved for historical transformation criteria (e.g., black economic empowerment, disability representation, or veteran-owned enterprise status).
  • Informal Tender: A simplified procurement procedure designed for lower-value acquisitions. It features reduced documentation requirements, streamlined evaluation criteria, and faster processing times compared to formal tenders.
  • Nelson Mandela Bay Supplier Database: A mandatory pre-qualification registry where all vendors must create, verify, and maintain an active profile before their tender submissions can be processed or contracts issued.
This summary is AI generated. Download the tender documents for all the information.

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