Objectives

The primary objective of this tender is to procure essential maintenance consumables, specifically cement adhesive and related products, to support routine repair and facility upkeep operations at Greys Hospital under the KwaZulu-Natal Department of Health. The procurement seeks to secure reliable, cost-effective supply while complying with national public sector procurement legislation and transformation goals.

Scope

The contract covers a once-off supply of various adhesive, cleaning, and maintenance materials, with the principal item being Cement Adhesive Loctite Red 277. Additional line items include contact glue, hand cleaners, putty, wood adhesive, super glue, tube adhesives, and spray lubricants. Quantities are defined in the official quotation form. All goods must be delivered to the hospital's designated storage or site location. The contract period is single-delivery, with all quotations required to remain valid for ninety days. Quoted prices must be firm and fully inclusive of delivery costs.

Technical Requirements

• All supplied goods must strictly conform to the detailed specifications outlined in the annexures, including correct sizing, packaging, and functional suitability for institutional repair work.
• Products must be brand new, unused, and free from manufacturing defects. Expired, degraded, or second-hand items are strictly prohibited.
• Delivered stock must retain a minimum shelf life of six months from the date of acceptance.
• Bidders must confirm adherence to applicable South African National Standards (SANS/SABS) where relevant.
• Top-ranking bidders during evaluation may be formally requested to submit physical product samples for verification; failure to comply results in disqualification.
• Suppliers must maintain active Central Supplier Database (CSD) registration and verified SARS tax compliance status throughout the procurement cycle.

Skills Requirements

This tender does not mandate specialized technical, engineering, or professional service skills, as it pertains exclusively to the commercial supply of standard maintenance consumables. Bidders are expected to possess basic logistical and administrative capabilities to manage order fulfillment, timely delivery, accurate invoicing, and regulatory compliance. No additional trade certifications or technical qualifications are required beyond standard supplier operational competence.

Notable Terms & Conditions

• Preferential Procurement (80/20 System): Evaluation allocates 80 points for price competitiveness and 20 points for socio-economic transformation. Full points are awarded to enterprises at least 51% owned by Black people. Claiming these points requires submission of a sworn affidavit or verified BBBEE certificate via the SBD 6.1 form.
• Sample Verification Stage: A dedicated pre-award phase requires the highest-scoring compliant bidders to submit physical samples upon request. Non-submission automatically excludes the bidder from final scoring.
• Cover-Quoting Prohibition: Submitting multiple quotations to artificially influence pricing or market position is classified as cover-quoting. This is treated as fraudulent conduct and results in immediate disqualification.
• Performance Security: Upon contract award, the successful supplier must provide performance security within thirty days, typically in the form of a bank guarantee or certified cheque.
• Delay Penalties: Late delivery incurs financial penalties calculated daily at the prevailing prime interest rate against the value of delayed goods until actual fulfillment.
• Tax Compliance Verification: Active SARS PIN validation and CSD tax clearance are mandatory. Any discrepancy or expired tax status leads to automatic rejection of the quotation.