Objectives

The primary objective of this tender is to procure and deliver a one-off supply of various office and clinical-grade chairs to Queen Nandi Regional Hospital under the KwaZulu-Natal Department of Health. The procurement aims to equip administrative offices, visitor reception areas, clinical stations, and patient wards with compliant, durable, and ergonomically suitable seating solutions that meet institutional health and safety standards.

Scope

The scope encompasses the supply and delivery of six distinct chair categories to the designated hospital facility. The contract is a single, non-recurring delivery with a quotation validity period of ninety days. Key items include:

• High-Back Swivel Chairs with Armrests: 21 units
• Office Visitors Chairs: 2 units
• Ergonomic Office Chair with Foot-Rest Swivel: 1 unit
• Mesh Ergonomic Office Chair: 1 unit
• Bar Stools with Padded Backrests: 13 units
• Recliner Chairs: 1 unit

All goods must be delivered to the main entrance of the hospital. The contract covers supply and delivery only, excluding installation, assembly, or ongoing maintenance services unless explicitly negotiated post-award.

Technical Requirements

Bidders must strictly adhere to the detailed specifications outlined in the annexures. Each chair type carries precise construction, material, and functional mandates:

• High-Back Swivel: Must feature a tilt mechanism, nylon base, standard arms, and be upholstered in contract burgundy/maroon.
• Office Visitors: Mid-back design upholstered in durable contract fabric, featuring C-arms with polyurethane capping and a black powder-coated sleigh base.
• Ergonomic with Foot-Rest: Heavy-duty swivel and tilt mechanism, high-density virgin foam, removable lumbar support, bonded leather finish, chrome gas height adjustment, butterfly mechanism, maximum load capacity of 230kg, built-in footrest, and fully assembled delivery.
• Mesh Ergonomic: Mesh construction with contrasting seating, heavy-duty castors, and compatibility with both 4x4 and 5-star bases.
• Bar Stool: Chrome metal legs, adjustable seating and frame, black material, equipped with backrest, armrest, footrest, and leather seat fabric.
• Recliner: Single-seater design with proportioned armchairs, cushioned backrest and headrest, highly durable buffalo fabric recommendation, and a mandatory two-year warranty.

Additional technical and compliance mandates include:

• All products must be brand new, unused, and free from defects in design, materials, or workmanship.
• Goods must have a minimum shelf life or validity period of six months upon delivery; expired or second-hand items are strictly prohibited.
• Products must conform to applicable South African National Standards (SANS/SABS) where relevant.
• Prices must be firm, inclusive of all delivery costs, and valid for ninety days. VAT applies only to registered vendors.

Skills Requirements

This procurement is classified as a goods supply contract and does not mandate specialized technical skills, professional certifications, or engineering qualifications for the bidder. However, suppliers must demonstrate standard commercial and logistical capabilities, including:

• Active registration and compliance status on the Central Suppliers Database (CSD).
• Tax compliance verification through the South African Revenue Service (SARS).
• Submission of a Broad-Based Black Economic Empowerment (B-BBEE) status level verification certificate or sworn affidavit (for EMEs and QSEs).
• Supply chain and distribution capacity to source, manufacture, or stock furniture meeting specified quality benchmarks.
• Logistical capability to transport and deliver all units to the hospital within the agreed timeframe without damage.

Notable Terms and Conditions

Preferential Procurement System: Evaluation follows an 80/20 point system, allocating eighty points to price and twenty points to specific socio-economic goals. The twenty points are exclusively awarded to enterprises located within the King Cetshwayo District, requiring proof via CIPC ownership documentation, municipal utility bills, business licenses, or ward councillor confirmation.

Visual Sample Submission: Physical samples are not required; however, bidders must attach brochures, pamphlets, or product images demonstrating compliance with each specification at the time of submission. Failure to provide this documentation results in immediate disqualification.

Anti-Collusion & Cover-Quoting: The department actively monitors for cover-quoting. Multiple quotations submitted by related entities or individuals will trigger automatic disqualification and potential restriction from public sector contracts.

Warranty & Defects: A standard twelve-month warranty applies to all supplied goods from the date of acceptance, covering manufacturing and material defects. The recliner chair specifically requires a two-year warranty. Non-compliant deliveries may result in contract termination, penalty deductions based on prime interest rates, and supplier restriction penalties.