Tender Summary: DBN26/10/05

Advertising Department: Department of Public Works and Infrastructure (Facilities Management)

Client Facility: Department of Justice, Ntuzuma Magistrate Court

Closing Date & Time: 24 November 2026 at 11:00

Objectives

• Secure a qualified service provider to deliver consistent, high-standard cleaning and hygiene services across the Ntuzuma Magistrate Court.
• Maximize fiscal efficiency while advancing socio-economic transformation through a structured evaluation framework.
• Prioritize historically disadvantaged businesses by applying preferential procurement scoring aligned with national regulations.
• Ensure operational transparency and clarity through mandatory engagement before contract award.

Scope of Work

• Service Delivery: Full-spectrum cleaning and hygiene maintenance covering court premises, administrative offices, public waiting areas, restrooms, and associated facilities.
• Contract Term: 36 months.
• Geographic Focus: Single-site delivery at the specified magistrate court facility.
• Operational Clarification: Bidders must attend a compulsory site briefing to understand access restrictions, security protocols, cleaning frequency schedules, and zone-specific requirements.

Technical Requirements

• Submission of a current NCCA or BCCCI certificate, valid at the bid closing deadline.
• Strict compliance with the PA-04(GS) Notice and Invitation to Bid annexures, including all technical specifications and compliance declarations.
• Documentation proving ownership structure for EME/QSE classification, demonstrating ≥51% ownership by Black individuals, Black women, persons with disabilities, or Black youth (where applicable).
• Alignment with the 80/20 preferential procurement scoring model: 80 points for price competitiveness and 20 points for socio-economic goal achievement.
• Adherence to municipal, provincial, and national health, safety, and environmental standards governing commercial cleaning operations.

Skills Requirements

The tender bulletin outlines core compliance criteria rather than granular skill matrices. Successful execution inherently requires:

• Specialized Cleaning Expertise: Technicians trained in commercial-grade cleaning techniques, chemical safety, stain removal, and floor care.
• Health & Safety Proficiency: Knowledge of hazard identification, personal protective equipment usage, spill containment, and biohazard management.
• Site Supervision & Quality Control: Certified supervisors capable of workforce planning, routine inspections, defect reporting, and client liaison.
• Administrative & Compliance Capability: Ability to maintain auditable service records, inventory logs, and performance metrics throughout the 36-month contract period.

Explanation of Key Terms & Requirements

• NCCA/BCCCI Certificate: Industry accreditation from the National Cleaning Contractors Association and Building Cleaning Contractors Chamber of Industry. Validates a contractor’s technical capability, financial soundness, and adherence to sector best practices.
• EME/QSE: Exempted Micro Enterprise and Qualifying Small Enterprise. South African procurement categories for small businesses that receive bidding preferences when at least 51% owned by designated historically disadvantaged groups.
• 80/20 Preference Points System: A procurement evaluation methodology where bidders earn up to 80 points based on competitive pricing and up to 20 points for meeting specific socio-economic targets, as governed by the Preferential Procurement Regulations of 2022.
• PA-04(GS): A standardized government form outlining procedures for claiming preferential procurement points, including ownership verification, goal compliance, and declaration requirements.