Tender Summary: Desk / Screens

Objectives

The primary objective is to procure, deliver, and professionally assemble office furniture for the municipality’s Budget & Treasury Directorate. The procurement process seeks to identify a compliant service provider capable of fulfilling the municipal supply chain requirements while applying the statutory preferential procurement scoring framework.

Scope

The tender covers the provision of one lot comprising four cluster desks and two desk screens. The successful bidder will be responsible for the complete supply, transportation, and on-site assembly of these items. Bidders must also complete and upload the municipal pricing schedule prior to the submission deadline. Shortlisted suppliers may be requested to provide product brochures or physical samples within a strict 72-hour window following notification.

Technical Requirements

• Supply and assemble four cluster desks and two desk screens in accordance with municipal specifications and attached visual references.
• Complete and upload the official pricing schedule before the closing date and time; omission will result in automatic disqualification.
• Submit any requested brochures or samples within 72 hours if selected during the shortlisting phase.
• All tender responses must be submitted electronically via the designated online portal; fax submissions are strictly prohibited.
• Quoted prices must remain binding for a minimum of thirty days from the tender publication date.
• Suppliers must be successfully registered on the municipality’s official supplier database prior to contract award.

Skills Requirements

While not explicitly itemised, the tender implicitly requires demonstrated capability in commercial furniture supply, logistics coordination, and professional assembly services. Bidders must possess the operational capacity to manage delivery scheduling, execute precise on-site installation, and maintain compliance with municipal procurement standards. Familiarity with public sector tender processes, electronic submission platforms, and supplier database registration protocols is essential.

Explanation of Key Terms

• 80/20 System: A preferential procurement scoring model mandated by national regulations. Eighty percent of evaluation points are awarded based on price competitiveness, while twenty percent are allocated toward socio-economic development goals, such as broad-based black economic empowerment status, local enterprise participation, and disability ownership.
• Cluster Desk: A collaborative workspace configuration featuring interconnected or shared desk surfaces designed to accommodate multiple employees in close proximity, typically incorporating integrated cable management and optional partitioning.
• Informal Tender: A streamlined procurement method utilised for lower-value acquisitions. It features reduced administrative burdens compared to formal tenders but still enforces mandatory compliance checks, electronic submission rules, and strict deadline adherence.
• Non-Responsive Submission: Any bid that omits mandatory elements, such as the completed pricing schedule or required uploads, will be immediately disqualified without entering the technical or financial evaluation stages.