Objectives

The primary objective of this tender is to procure twelve (12) office desks for operational use at Hlengisizwe Community Health Centre. The procurement seeks to acquire durable, specification-compliant furniture at competitive rates while promoting economic transformation through a structured preferential procurement evaluation framework.

Scope

The scope encompasses the complete supply, delivery, and handover of twelve wooden desks to the designated health facility. The contract includes all associated logistics, with delivery costs required to be fully inclusive in the quoted price. Successful bidders will be bound by standard contractual terms governing delivery schedules, product warranties, inspection protocols, penalty mechanisms for late delivery, and termination procedures. The quotation remains valid for ninety days from the closing date.

Technical Requirements

Bidders must supply desks that strictly adhere to the following specifications:

• Quantity: 12 units
• Configuration: Desk with three lockable drawers
• Dimensions: Height 750 mm, Width 1200 mm, Depth 750 mm
• Materials & Finish: Wooden construction with a melamine finish
• Thickness: Desktop 25 mm; Legs 16 mm
• Quality Standards: Goods must be brand new, unused, and free from manufacturing defects. Compliance with relevant South African National Standards (SANS/SABS) is required.
• Warranty: A minimum twelve-month warranty against defects in design, materials, or workmanship post-delivery and acceptance.

Skills Requirements

This tender does not mandate specialized professional or technical expertise. Success relies on the bidder’s capacity to manufacture or source furniture matching the exact physical specifications, manage end-to-end logistics for timely site delivery, and maintain strict administrative compliance. Bidders must demonstrate proficiency in navigating public sector procurement requirements, including accurate completion of mandatory returnable documents, maintenance of Central Supplier Database (CSD) verification, and validation of tax clearance status.

Notes on Unusual or Complicated Terms

• 80/20 Preference Point System: An evaluation model where eighty percent of scoring is based on price competitiveness, and twenty percent is allocated to specific socio-economic goals, primarily Black Economic Empowerment (B-BBEE) ownership levels.
• GCC & SCC: Standardized General and Special Conditions of Contract that define legal obligations, including performance security, inspection rights, payment terms (within thirty days of invoice submission), daily penalty calculations for delayed deliveries (based on prime interest rates), and grounds for contract termination.
• SBD Forms: Official South African government declaration forms. SBD 4 requires full disclosure of potential conflicts of interest or relationships with public officials. SBD 6.1 is utilized to claim preference points for designated transformation goals.
• CSD & Tax Compliance: Mandatory national registration and verification systems. Suppliers must be actively verified on the Central Supplier Database and hold a valid SARS tax clearance certificate to be deemed responsive to the bid.