Objectives

The primary objective is to procure and deliver six digital stopwatches to support the operational and administrative functions of the municipality’s Budget & Treasury Directorate. The tender seeks to acquire reliable timing equipment through a transparent, compliant, and efficient informal procurement process that aligns with national preferential procurement policies.

Scope

The scope covers the supply, delivery, and handover of six digital stopwatches meeting the municipality’s defined standards. Bidders must submit proposals exclusively through the designated Informal Tender Portal by the stipulated deadline. The process requires mandatory documentation, pricing submissions, and potential post-closing sample verification. Awarded contracts are contingent upon successful registration on the municipality’s official supplier database prior to service commencement.

Technical Requirements

• Supply six digital stopwatches that strictly conform to the specifications detailed in the tender package.
• Submit a fully completed pricing schedule alongside all minimum required supporting documents via the online portal before the closing date and time.
• Be prepared to provide physical samples or product brochures upon request after the submission deadline; failure to deliver these within three working days results in automatic disqualification.
• Ensure all quoted prices remain valid for a minimum of thirty days from the tender publication date.
• Comply with all general conditions of tender and purchase applicable to municipal acquisitions.

Skills Requirements

While not explicitly itemized, successful bidders must demonstrate competencies in municipal procurement compliance, accurate documentation preparation, timely logistics and delivery management, and the administrative capacity to navigate online tender portals. Experience in supplying precision timing instruments or similar electronic devices is highly advantageous. Bidders must also possess the organizational capability to respond promptly to post-submission sample requests and maintain active registration on the municipal supplier database.

Key Procurement Terms & Conditions

80/20 System: A weighted evaluation model applied to this tender where up to eighty percent of scoring points are allocated to price competitiveness and specific socio-economic goals, while twenty percent is reserved for historical transformation criteria. This ensures alignment with national equity and development targets.

Preferential Procurement Regulation of 2022: Government-mandated framework requiring municipalities to factor social and economic development objectives into purchasing decisions, particularly prioritizing historically disadvantaged groups and local enterprises.

Informal Tender Portal: An authorized digital submission platform used for routine or lower-value procurement exercises, replacing traditional paper-based bidding methods.

Supplier Database Registration: A mandatory compliance step wherein vendors must complete municipal onboarding procedures before any award notification or payment processing occurs.