Objectives

The primary objective is to procure reliable, single-use disposable protective boot covers for clinical use at Port Shepstone Hospital. The procurement aims to enhance infection control protocols, protect healthcare workers from fluid exposure, and maintain compliance with provincial health supply chain standards.

Scope

This is a once-off supply contract for ten packets of disposable protective overshoes, with each packet containing one hundred units. Delivery must be made directly to the hospital's Supply Chain Management department during designated office hours (07:30–15:00), excluding weekends and public holidays. Pricing remains valid for ninety days, and all delivery costs must be factored into the quoted amount. The contract operates under standard government procurement frameworks, including general and special conditions of contract.

Technical Requirements

• Product Type: Single-use, disposable overshoes designed specifically for clinical and hospital environments.
• Design & Fit: High calf configuration providing maximum lower-leg coverage, with integrated elasticated openings at the ankle and top calf to ensure a secure, non-slip fit.
• Material & Performance: Constructed from microporous laminated fabric that is anti-static, fluid-resistant, and tear-resistant. Seams must be reinforced via stitching or ultrasonic welding to minimise fluid penetration.
• Sole: Features an embossed anti-skid or non-slip textured pattern for traction on wet clinical floors.
• Colour & Packaging: Green colour. Supplied in containers holding one hundred units each. Every container must clearly display lot/batch numbers, manufacturing and expiry dates, and manufacturer contact details.
• Quality & Certification: Must comply with SABS/SANS standards, with valid certification documentation submitted alongside the quotation. Products must retain a minimum shelf life of six months upon delivery.
• Evaluation: Shortlisted bidders may be required to submit physical samples for direct compliance verification against the technical specification.

Skills & Compliance Requirements

• Business & Regulatory Registration: Valid CIPC registration documents, B-BBEE status certificate or sworn affidavit (for EMEs/QSEs), and an active Central Suppliers Database (CSD) compliance report.
• Healthcare Licensing: A valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the bidder to manufacture, wholesale, or distribute medical devices.
• Proven Experience: Documentary proof of at least one prior successful delivery to a public or private health facility (order confirmation and delivery note).
• Administrative Compliance: Fully completed official quotation forms, SBD4 declaration of interest, acceptance of General and Special Conditions of Contract, and SBD 6.1 preference claim form.
• Financial & Tax Standing: SARS tax clearance validation, VAT registration (if applicable), and submission of firm, non-variable pricing.

Explanation of Unusual or Complicated Terms

• SAHPRA Licence: A mandatory regulatory permit required by South African law for any entity handling medical devices. It verifies that the supplier and their products meet national safety, quality, and efficacy standards before entering healthcare facilities.
• 80/20 Preference Point System: A government procurement evaluation model where eighty percent of scoring points are allocated to competitive pricing and twenty percent to socio-economic goals (specifically promoting South African-owned enterprises). Points are calculated using a standard formula comparing bid prices against the lowest acceptable offer.
• Sample-Based Objective Evaluation: Unlike purely documentary assessments, this tender requires top-scoring bidders to physically submit product samples. These samples undergo direct testing against technical specifications; if all submitted samples fail, the entire procurement process restarts.
• GCC/SCC Framework: General Conditions of Contract outline standard legal obligations (delivery timelines, warranties, penalty calculations, dispute resolution), while Special Conditions adapt these to provincial health supply chains, including strict multi-stage compliance checks and the department's right to negotiate pricing if quotes are deemed non-market related.