Objectives

The primary objective of this tender is to procure compliant personal protective equipment to support occupational health and safety protocols and infection prevention and control measures at Dr Pixley Ka Isaka Seme Memorial Hospital. The procurement also aims to align with provincial preferential procurement policies by promoting South African-owned enterprises while ensuring cost-effective, timely delivery of essential medical supplies.

Scope

The tender covers the supply and delivery of 2,000 disposable yellow polythene long aprons to the designated hospital facility. The quotation falls under the standard framework for contracts up to R1,000,000, with a validity period of 90 days. Delivery must occur within the timeframe specified by the bidder, with all transportation, handling, and incidental costs fully included in the quoted price. The arrangement is structured as a single-delivery contract rather than a recurring service agreement.

Technical Requirements

• Material & Colour: Disposable polythene construction, strictly yellow in colour.
• Dimensions: Length between 130 cm and 150 cm; waist measurement between 70 cm and 80 cm.
• Packaging: Supplied in boxes containing 200 units each.
• Quality Standards: Must comply with healthcare personal protective equipment standards, be brand new, unused, and free from manufacturing defects.
• Shelf Life: Products must retain a minimum validity period of six months upon delivery; expired or second-hand items will be rejected.
• Documentation & Forms: Quotations must be submitted on official, unretyped forms, include firm pricing, and comply with all general and special conditions of contract.
• Sample Verification: Responsive bidders may be invited to submit physical samples for inspection by the hospital’s Health and Safety Officer and Infection Prevention and Control Coordinator prior to contract award.

Skills Requirements

No formal academic or professional certifications are mandated. However, bidders must demonstrate proven operational and financial capacity to execute the supply chain efficiently. Required competencies include:

• Logistical & Delivery Management: Ability to deliver within agreed timeframes to the specified hospital location, including proper packaging to prevent damage during transit.
• Financial Stability: Proof of previous successful deliveries to healthcare facilities, or a bank statement confirming a balance of at least 40% of the quoted value.
• Regulatory Compliance: Active Central Supplier Database registration, valid CIPC company documentation, and appropriate Broad-Based Black Economic Empowerment status verification.
• Administrative Accuracy: Capability to complete all mandatory returnable documents (SBD forms, preference claims, disclosure declarations) without errors or omissions.

Notable Terms and Conditions

• Prohibition of Cover-Quoting: Submitting multiple quotations through related or affiliated companies for the same contract is strictly classified as fraud and corruption, resulting in automatic disqualification.
• 80/20 Preference Point System: Evaluation allocates 80 points for price and 20 points for specific goals. The 20 points are reserved exclusively for South African-owned enterprises, requiring submission of a CIPC certificate and completed SBD 6.1 form to claim.
• Delay Penalties: Late delivery triggers financial deductions calculated at the current prime interest rate per day until full performance is achieved.
• Tax Compliance Validation: Suppliers whose Central Supplier Database verification fails must provide a valid SARS PIN to validate tax clearance; failure to do so results in non-responsiveness.
• Negotiation Rights: The procuring entity reserves the right to negotiate prices with shortlisted bidders prior to award to ensure market-related pricing and value for money.