Tender Summary

Objectives

The primary objective is to procure and deliver twenty (20) new double metal bunk beds equipped with water-resistant PVC mattresses to Port Shepstone Hospital. The procurement aims to secure durable, hygienic, and compliant sleeping equipment for patient accommodation while adhering to public sector preferential procurement regulations.

Scope

This is a one-off supply contract covering the delivery of 20 complete bunk bed units to the hospital's designated location. Each unit comprises a metal-framed bunk bed and a matching mattress. The supplier bears full responsibility for transportation, delivery, and unloading at the specified site. The contract excludes installation, commissioning, or long-term maintenance, focusing exclusively on product supply within an agreed delivery period.

Technical Requirements

• Frame Specifications: Metal construction with painted finish. Dimensions: Width 90cm, Height 180cm, Depth 190cm. Weight: 25kg. Floor clearance: 40cm. Designed for adult use.
• Mattress Specifications: Water-resistant PVC 23D density mattress. Dimensions: 910 x 150 x 1880mm (Single size). Surface must be wipeable and engineered to resist stains, spills, dust mites, and allergens.
• Compliance & Certification: All items must conform to relevant SABS/SANS standards. Bidders must submit proof of certification alongside their quotation.
• Product Condition: Strictly new and unused. Second-hand, expired, or substandard goods are prohibited. Products must have a minimum validity period of six months post-delivery.
• Documentation: Valid Central Supplier Database (CSD) registration, tax clearance certificate, B-BBEE status verification, and proof of previous successful deliveries to public or private health facilities.
• Sample Verification: The institution may request physical samples from the top three scoring bidders to validate technical compliance before final award.

Skills Requirements

No specialized professional or technical skills are mandated for this supply contract. However, bidders must demonstrate operational and logistical capacity through verified evidence of prior healthcare facility deliveries. Administrative competence is essential to accurately complete mandatory public procurement forms, maintain tax compliance, and navigate Central Supplier Database verification processes.

Key Terms & Unusual Requirements

• 80/20 Preference Point System: Evaluation allocates 80 points to price competitiveness and 20 points to specific socio-economic goals. Full preference points are awarded to promote fully South African-owned enterprises.
• SBD Documentation: Standard Bidding Documents require formal declarations regarding bidder interests, corporate structure, and preference claims. Incomplete or falsified submissions result in immediate disqualification.
• SAHPRA Licensing: A licence from the South African Health Products Regulatory Authority is listed as mandatory. While typically required for medical devices, bidders must verify if their product classification falls under this regulation.
• Performance Security & Penalties: Successful bidders must furnish performance security within 30 days of award. Delivery delays incur financial penalties calculated at the prevailing prime interest rate per day. Fraudulent practices or repeated defaults may trigger contract termination and a public sector trading ban of up to ten years.
• Sample Submission Protocol: Physical samples are not required initially but may be requested via email from the highest-ranked bidders. Samples serve as objective quality benchmarks and are retained by the institution upon contract award.