Objectives

The primary objective is to maintain and service five electrical air curtains across critical hospital departments to ensure optimal airflow control, draft prevention, and compliance with occupational health and safety legislation.

Scope of Work

The contractor will perform biannual preventive maintenance on five specified air curtain units located in casualty, PRU, nursery, and ICU entrances. The once-off contract spans one calendar month following the official order, with work executed consecutively at a maximum rate of five units per day. Deliverables include completed maintenance schedules, daily job cards, work plans, and post-service reports. All materials, spares, and compliance documentation must be provided, with labour costs explicitly separated from material pricing in the quotation.

Technical Requirements

• Bidders must adhere strictly to the prescribed preventive maintenance code (AC1-001), which includes cleaning filters, inspecting blowers and motors, testing capacitors and switches, verifying nozzle alignment, and ensuring full electrical compliance.
• All supplied materials must be new, unused, and backed by a twelve-month guarantee, while repairs carry a six-month warranty.
• Quotations require detailed pro forma invoices for all materials, a fully completed Bill of Quantities excluding vague terms like “consumables” or “sundries,” and firm pricing valid for ninety days.
• Contractors must submit a comprehensive safety file prior to mobilisation, including risk assessments, legal appointments, competency certificates, and proof of staff medical fitness.
• Work must proceed without interruption once commenced. Payment requires original supplier invoices for replaced components alongside signed daily job cards.

Skills Requirements

• The successful bidder must hold a Grade EB CIDB registration and employ a trade-tested electrician with a certified comprehensive CV.
• A designated project leader must complete site safety induction and orientation.
• All personnel must possess valid competency accreditations, medical surveillance certificates, and appropriate identification.
• The team must demonstrate proficiency in preparing structured work plans, maintaining accurate daily records, and executing electrical preventive maintenance in accordance with hospital operational standards.

Explanation of Unusual or Complicated Terms

• Pro Forma Invoice: A preliminary cost estimate submitted before contract finalisation, detailing exact materials, quantities, and unit prices. It serves as a binding reference for procurement and payment processing.
• SBD 4 Declaration: A statutory disclosure form requiring bidders to declare any personal or business relationships with public sector employees to prevent conflicts of interest and ensure procurement integrity.
• 80/20 Preference Point System: An evaluation model allocating eighty points to price competitiveness and twenty points to socio-economic goals. Full preference points are awarded exclusively to enterprises registered in the EThekwini district, supported by a CIPC certificate listing directors or members.
• Prime Interest Rate Penalty: A contractual clause imposing daily financial deductions calculated at the current prime lending rate for any delay beyond the agreed delivery or performance period.
• Safety File & Risk Matrix: A mandatory pre-mobilisation dossier containing organisational charts, baseline risk assessments, legal safety appointments, equipment calibration records, and fall protection plans. Non-compliance halts work immediately.