Objectives

The primary objective of this tender is to restore and maintain the functionality of electrical medical gas alarm systems across Victoria Mxenge Hospital. The repairs aim to ensure early detection and warning of medical gas supply failures, thereby safeguarding patient care, clinical operations, and staff safety.

Scope of Work

• Contract Type: Once-off service agreement.
• Volume & Locations: 14 distinct repair and maintenance tasks distributed across multiple clinical zones, including nurseries, labour wards, general wards, casualty theatres, and administrative offices.
• Core Activities: Repairing electrical medical gas alarm panels, attending to designated monitoring documents, replacing pressure switches and panel-mount gauges, tightening electrical terminals, calibrating alarm thresholds, verifying audible/visual indicators, and confirming standby power integration.
• Duration: Expected completion within one calendar month (20 working days), with an operational target of approximately five units per day.
• Warranty: Twelve-month guarantee on all newly installed items; six-month guarantee on completed repairs.

Technical Requirements

• Strict compliance with the attached specification annexure and the hospital's Maintenance Schedule (MG1-002R).
• Calibration Standards: Set low-level alarm thresholds for Oxygen, Nitrous Oxide, and Medical Air to 380 kPa; set Vacuum high-level alarm to -40 kPa.
• Functional Testing: Verify buzzer output reaches a minimum of 80 dBA at 0.92 meters; confirm sequential flashing of visual indicators, digital displays, and internal test functions.
• Documentation: Submit detailed material schedules, pro forma invoices for all quoted components, daily signed job sheets, and a consecutive-day work plan.
• Safety & Site Control: Implement mandatory health and safety protocols, including safety file submission, risk assessments, PPE compliance, site cordoning, worker inductions, and valid medical surveillance certificates.
• Pricing Structure: Quotes must itemise bought-out items, proprietary components, subcontracted services, and labour/travel costs. A maximum markup of 20% applies to bought-out items. Labour is billed at prescribed tariff rates. Final payment operates on a cost-proven basis, capped at the original quotation, with credit notes issued for unutilised funds.

Skills & Qualifications Requirements

• Valid CIDB registration demonstrating contractor capability and financial standing.
• Lead technician must hold a Trade Test Certificate in Electrical Instrumentation, accompanied by a certified comprehensive CV.
• All personnel executing gas-system work must possess active SAQCC GAS registration (covering oxygen, nitrous oxide, and medical air).
• Staff accessing elevated work areas must provide valid competency accreditation and occupational fitness certificates.
• Contractor must appoint a dedicated project leader and secure executive sign-off on all submitted work plans.

Explanation of Special Terms & Services

• SAQCC GAS: A statutory certification council governing the installation, maintenance, and repair of medical gas systems in South Africa. Registration ensures technicians meet national safety and competency standards.
• CIDB Registration: The Construction Industry Development Board grading system that validates a contractor's technical capacity, financial stability, and past performance for public sector projects.
• MG1-002R: The facility's standardised preventive maintenance protocol for electrical medical gas alarm panels, outlining precise inspection, calibration, and testing steps.
• 80/20 Preference System: A procurement evaluation framework where 80 points are allocated for competitive pricing and 20 points for specific socio-economic objectives, such as prioritising enterprises operating within the EThekwini district.