Objectives

The primary objective of this tender is to secure a once-off supply of essential electrical appliances for the KwaMashu Community Health Centre under the KwaZulu-Natal Department of Health. The procurement seeks to equip staff kitchens and offices with compliant, durable household-grade equipment while promoting local economic development through provincial preferential procurement regulations.

Scope

The scope encompasses the sourcing, delivery, and warranty provision of the following goods:

• 9 units of Bottom Freezer Domestic Fridges
• 5 units of Microwave Ovens
• 3 units of Electric Kettles
• 1 unit of Deep Freezer (195L)

The contract is a single-delivery, once-off agreement with a 90-day quote validity period. All transportation and logistics costs must be factored into the quoted price, and delivery must occur at the designated health centre facility.

Technical Requirements

Bidders must adhere to strict technical and quality standards throughout the supply chain:

• All appliances must be brand new, unused, and represent the most recent models incorporating current design and material improvements.
• Goods must conform to applicable South African National Standards (SANS/SABS).
• Specific annexure requirements dictate: grey bottom-freezer fridges; white, lockable 195L deep freezers; silver 1.8L electric kettles; and silver 20L digital microwave ovens.
• Supplied products must retain a minimum of six months' shelf-life or operational validity upon delivery. Second-hand or refurbished goods are strictly excluded.
• Samples of selected items (microwaves, kettles, and deep freezers) must be submitted during the evaluation phase for physical verification against specifications.
• Bidders must formally declare specification compliance, SANS/SABS conformity, and firm pricing on the official price page.

Skills Requirements

As this is a standard goods supply quotation, no specialized engineering or professional service skills are required. Bidders must, however, demonstrate:

• Operational capacity to procure, package, and deliver the exact quantities within the stipulated timeframe.
• Valid Central Supplier Database (CSD) registration and active tax compliance status.
• Administrative proficiency to correctly complete mandatory disclosure forms, including the Bidder Disclosure (SBD 4) and Preference Points Claim Form (SBD 6.1).
• Ability to honor a twelve-month warranty period post-delivery (or eighteen months post-shipment, whichever expires first) for defect repair or replacement.

Unusual or Complicated Terms Explained

Preferential Procurement (80/20 System): Evaluation allocates 80 points based on price competitiveness and 20 points for specific socio-economic goals. The twenty points are exclusively awarded to enterprises physically registered and operating within the Ethekwini District. Claiming these points requires accurate completion of the SBD 6.1 form with supporting proof.

Cover-Quoting Prohibition: Submitting multiple quotations through separate but legally or beneficially related entities for the same bid is classified as cover-quoting. This constitutes procurement fraud, triggering immediate disqualification and potential inclusion in the national tender defaulter register.

Performance Security & Delay Penalties: Within thirty days of contract award, the successful bidder must provide performance security. Late delivery incurs daily financial penalties calculated at the prevailing prime interest rate. Repeated default or corrupt practices may result in contract cancellation and a public sector trading restriction of up to ten years.

Tax Validation Protocol: Automated CSD checks may fail due to system mismatches. In such cases, the bidder must manually submit a valid SARS PIN to verify tax standing. Failure to validate tax compliance renders the quotation non-responsive per National Treasury directives.