Tender Summary: RFQ114/2026/27

Objectives

The primary objective of this Request for Quotation (RFQ) is to procure and deliver essential equipment and consumables required for municipal vegetation control, garden maintenance, and site management. The municipality seeks reliable suppliers capable of providing compliant products that meet specified operational standards and support ongoing infrastructure upkeep.

Scope of Supply

The tender covers the supply and delivery of six distinct items:

• Chain Saw: One unit for general cutting operations.
• Pole Pruner: One unit for elevated pruning tasks.
• Brush Cutter: One unit for clearing dense vegetation and grass.
• Submersible Pump: One unit for water transfer and herbicide application.
• Herbicide: Prolong-action chemical formulation for weed prevention on industrial and non-crop areas.
• Telescoping Hot Stick (Tel-o-Pole): Heavy-duty insulated pole for electrical safety applications.

Technical Requirements

All supplied goods must strictly adhere to the following specifications:

• Chain Saw: Minimum displacement of 91.1cc, weight of 7.4 kg, power output of 5.4 kW (7.3 bhp), maximum bar length of 80 cm, vibration levels not exceeding 5.5 m/s², equipped with 3/8” Rapid Super Comfort chain, and sound power/pressure levels of 118 dB(A) and 105 dB(A) respectively.
• Pole Pruner: Displacement of 36.6cc, weight of 7.8 kg, bar length of 30 cm, overall length between 270–390 cm, power output of 1.4 kW (1.9 bhp), vibration levels of 3.0/4.7 m/s², matching chain and acoustic specifications to the chain saw.
• Brush Cutter: Displacement of 40.2cc, power output of 1.6 kW (2.2 bhp), weight of 6.3 kg, fuel capacity of 0.64 L, overall length of 177 cm, equipped with a metal blade and auto-cut mechanism, vibration levels of 5.9/3.0 m/s², and sound pressure of 106 dB(A).
• Submersible Pump: Single-phase operation, black finish, integrated thermal overload protector, suitable for water and granular soil handling, and compatible with herbicide application systems.
• Herbicide: Must contain Terbuthylazine and Simazine (triazine-based active ingredients) designed for prolonged weed suppression on industrial and non-crop zones.
• Tel-o-Pole: Triangular high-voltage test (HVT) design featuring a “no-twist” mechanism and heavy-duty construction for safe electrical operations.

Skills and Compliance Requirements

This tender focuses exclusively on product supply rather than service delivery, meaning no specialized trade skills or field personnel are required. However, suppliers must demonstrate strict administrative and regulatory compliance:

• Registration on the Central Supplier Database (CSD) and the Municipality’s Accredited Supplier Database.
• Valid Tax Clearance Certificate issued by the national revenue authority.
• Current Broad-Based Black Economic Empowerment (B-BBEE) verification certificate.
• Certified proof of no outstanding municipal account arrears exceeding three months.
• Completion of all mandatory municipal bidding declaration forms, including declarations of interest, past supply chain management practices, and independent bid determination.

Key Contractual and Procurement Terms

Bidders should note the following standard municipal procurement frameworks:

• 80/20 Preference Point System: Evaluations allocate 80 points to price competitiveness and 20 points to B-BBEE status levels. Higher B-BBEE levels yield more points, potentially influencing the final award despite higher pricing.
• General Conditions of Contract (GCC): Standard legal terms governing delivery, inspections, warranties, penalties, termination, and dispute resolution. Suppliers must comply with all stipulated obligations throughout the contract lifecycle.
• Performance Security: The successful bidder must provide a bank guarantee or certified cheque equivalent to the specified amount within thirty days of contract award to ensure contractual compliance.
• Warranty Period: All goods carry a twelve-month warranty from delivery acceptance or eighteen months from shipment origin, whichever expires first. Defective items must be repaired or replaced at the supplier’s cost.
• Delay Penalties: Late deliveries incur financial penalties calculated at the current prime interest rate per day until fulfillment.

The total estimated value of this RFQ does not exceed R300,000.00. Quotations remain valid for ninety days from submission.