Objectives

The primary objective of this quotation is to procure clinically appropriate exercise resistance bands for rehabilitation and physiotherapy services at Grey’s Hospital. The procurement seeks to secure reliable, high-quality supplies that support patient mobility and strength training while complying with provincial health department procurement regulations and preferential scoring frameworks.

Scope

The scope encompasses the supply, delivery, and handover of exercise resistance bands to Grey’s Hospital. The required quantities and resistance levels are:

• Red / Light (Medium): 3 rolls
• Green / Medium (Heavy): 2 rolls
• Blue / Med-Heavy (X-Heavy): 4 rolls
• Dark Grey / Black (Heavy / XX Heavy): 4 rolls

All items are supplied as 46-metre rolls. The quoted price must be firm, inclusive of all delivery costs, and valid for ninety days. Delivery must occur within the period stipulated by the purchaser.

Technical Requirements

Bidders must ensure strict adherence to the following technical specifications:

• Material: Constructed from synthetic rubber latex.
• Dimensions: 46 metres in length per roll; 12.5 centimetres in width.
• Quality Benchmark: Must match or exceed industry standards equivalent to Theraband or Xerband.
• Product Condition: Items must be brand new, unused, and possess a minimum remaining shelf life of six months upon delivery.
• Documentation: A comprehensive written description of the product and its specifications must be submitted with the quotation. Copies of the official forms must be used without retyping.
• Verification: Samples may be requested post-submission for scrutiny against the specification. Failure to provide requested samples results in disqualification.

Skills Requirements

This procurement does not mandate specialised technical or professional qualifications. However, bidders must demonstrate standard commercial and operational competencies, including:

• Established supply chain capability to source, store, and distribute medical-grade resistance bands meeting the specified quality parameters.
• Logistical proficiency to ensure timely, undamaged delivery to the designated hospital facility.
• Financial and administrative competence to prepare compliant quotations, issue valid tax invoices, and maintain statutory registrations.
• Familiarity with public sector supply chain management protocols, including Central Supplier Database (CSD) compliance, tax clearance validation, and contract administration.

Key Terms & Conditions

The following terms govern the evaluation and execution of this quotation:

• 80/20 Preference Point System: Evaluation awards 80 points for price competitiveness and 20 points for specific socio-economic goals. Full points are granted to enterprises at least 51% owned by Black people.
• General & Special Conditions of Contract (GCC/SCC): Standard legal provisions covering delivery, warranties, penalties for delayed performance, termination rights, and dispute resolution. The SCC supplements the GCC and takes precedence in conflicts.
• Warranty: A twelve-month warranty applies from delivery/acceptance (or eighteen months from shipment, whichever is earlier). Defective goods must be repaired or replaced at the supplier’s expense.
• Performance Security: The successful bidder may be required to submit performance security within thirty days of contract award.
• Mandatory Compliance Documents: Submission of Standard Bidding Documents (SBD 4 for conflict-of-interest disclosure and SBD 6.1 for preference claims), alongside active CSD registration and verified tax compliance status, is compulsory. Non-compliance results in immediate disqualification.