Objectives

The primary objective of this informal tender is to appoint a qualified supplier to provide and deliver essential office stationery and facility maintenance products to the Nelson Mandela Bay Municipality. The procurement aims to ensure consistent availability of high-quality materials while adhering to municipal supply chain policies, preferential procurement frameworks, and regulatory compliance standards.

Scope

The tender encompasses the supply and delivery of seven distinct product categories:

• Lever Arch Files: A4 format, supplied in boxes of ten.
• Storage Boxes: Lidded containers measuring approximately 455mm × 340mm × 290mm, featuring double-walled construction and integrated handles.
• Manilla Envelopes: B-4 size (353mm × 250mm), 80–110 GSM weight, with a right-hand short-side flap. Requires custom municipal printing and official postal permitting stamps.
• Bleach Detergent: 750ml containers, twelve units per sealed box.
• Floor Liquid Polish: 750ml containers, twelve units per shrink-wrapped box.
• Disinfectant Fluid & Cleaner: 500ml tins, twenty-four units per box.
• Multi-Purpose Cleaning Liquid: 750ml containers, twenty-five units per box.

Technical Requirements

• All quotations must explicitly state brand names; omission renders the submission non-responsive.
• Physical samples may be requested and must be delivered within seventy-two hours of notification.
• Packaging must strictly follow specified unit groupings (e.g., boxes of 10, 12, 24, or 25) with appropriate sealing or shrink-wrapping.
• Envelopes require precise printing alignment and authorized municipal branding.
• Chemical products, particularly disinfectants, must carry valid certification confirming compliance with national safety and quality standards.
• Tender prices must remain valid for a minimum of thirty days from the submission date.
• All submissions must be completed electronically via the designated online portal; fax submissions are explicitly rejected.

Skills Requirements

While not explicitly itemised, successful bidders must demonstrate proven capabilities in bulk procurement logistics, inventory management, and quality assurance. Providers require operational infrastructure to handle large-volume deliveries, maintain consistent product specifications across multiple stock keeping units, and execute rapid sample fulfillment. Administrative proficiency is essential for accurate electronic tender completion, compliance documentation, and adherence to municipal vendor registration protocols.

Explanation of Unusual or Complicated Terms

• 80/20 Preferential Procurement System: A municipal scoring model where eighty percent of evaluation points are awarded based on competitive pricing, and twenty percent are allocated to socio-economic development targets, such as transformation status and local economic participation.
• SABS Approval: Mandatory certification from the South African Bureau of Standards, verifying that chemical and cleaning products meet nationally enforced safety, efficacy, and labelling regulations.
• Acid-Free Corrugated Board: A specialised packaging material chemically treated to neutralise acids, preventing long-term degradation, yellowing, or brittleness of stored documents.
• Non-Responsive Tender: A submission that fails to meet mandatory baseline criteria, resulting in automatic disqualification regardless of cost or other merits.
• Supplier Database Registration: A compulsory municipal onboarding process requiring vendors to submit verified legal, tax, and compliance credentials prior to contract award or payment processing.