Objectives

The primary objective is to procure and deliver a single mid-volume A3/A4 colour multifunction printer to the Bultfontein Offices. The procurement aims to acquire reliable, high-capacity printing equipment while adhering to municipal procurement legislation and preferential procurement policies designed to promote socio-economic transformation.

Scope

The scope encompasses the supply, delivery, and handover of one printer unit meeting the specified technical criteria. It includes full compliance with standard municipal bidding procedures, submission of mandatory compliance documentation, and participation in a dual-criteria evaluation system. The municipality reserves the right to request pre-delivery samples and may cancel the order if delivered goods fail to meet agreed specifications, quality, or quantity. No additional costs or price increases are permitted post-award.

Technical Requirements

• Volume Band: 35,000–45,000 pages per month
• Print Speed: Approximately 40 pages per minute
• Paper Formats: A3 and A4 compatibility
• Colour Capability: Full colour printing
• Duplexing: Automatic double-sided printing
• Integrated Peripherals: Feeder unit, finisher unit, stapling facility, punching facility, and sorting facility
• Connectivity & Features: USB and SD card support, networking capability, account code tracking, and HDD encryption
• Multifunction Operations: Copying, printing, scanning, and faxing

Skills Requirements

The tender does not mandate specialized technical or professional skills. Suppliers are expected to demonstrate standard vendor competencies, including regulatory compliance, accurate documentation preparation, logistical capability for hardware delivery, and the administrative capacity to navigate municipal procurement and preference-point systems.

Explanation of Unusual or Complicated Terms

• PPPF Scoring (80/20 or 90/10 System): A preferential procurement model where 80 or 90 points are allocated for price competitiveness, and the remaining 20 or 10 points are awarded based on socio-economic transformation criteria (enterprise ownership by historically disadvantaged groups across race, gender, disability, and youth categories). The applicable system depends on whether the lowest or highest acceptable tender price serves as the baseline for calculation.
• MBD Forms: Standard South African government bidding documents (MBD 4, 6.1, 8, and 9) that require formal declarations regarding company registration, preference claims, past supply chain misconduct, and independent bid determination to prevent collusion.
• CSD Registration: Mandatory enrollment in the Central Supplier Database managed by National Treasury. Suppliers must provide a MAAA number to verify eligibility for public sector contracts.
• HDD Encryption: A hardware-level security feature that encrypts the printer’s internal hard drive, ensuring that sensitive scanned, copied, or stored documents cannot be accessed without authorization.