Tender Summary

Objectives

The primary objective of this informal tender is to procure and deliver specific goods for the Nelson Mandela Bay Municipality. The goods include a fold-up table and a digitally printed tablecloth, with the printing design to be supplied by the requesting department. The tender aims to ensure timely delivery of these items while adhering to municipal procurement regulations, including the Preferential Procurement Regulation of 2022 and the 80/20 system.

Scope

The scope of the tender is limited to the supply and delivery of the following items:

• 1 x 1.8m plastic fold-up table (pre-assembled)
• 1 x 2.5m x 1.5m tablecloth with digital printing (green background; printing design to be supplied by the buyer)

The tender is informal, meaning it follows simplified procedures, but all conditions, including registration on the Nelson Mandela Bay Supplier Database, must be met. Tender prices must remain valid for at least 30 days from the closing date. Submissions must be completed online; fax submissions are not accepted.

Technical Requirements

• The table must be 1.8m in size, made of plastic, and supplied pre-assembled.
• The tablecloth must measure 2.5m x 1.5m, feature digital printing on a green background, and the printing artwork will be provided by the municipality.
• All goods must be delivered as a single lot (LOT).
• Compliance with the General Conditions of Tender and Conditions of Purchase is mandatory.
• Suppliers must be registered on the Nelson Mandela Bay Supplier Database before acceptance of the tender.

Skills and Compliance Requirements

• Suppliers must be familiar with the Preferential Procurement Regulation of 2022, specifically the 80/20 system, which mandates that at least 80% of procurement spending be directed towards designated local or preferential suppliers, with the remaining 20% open to others.
• Ability to complete and submit tender responses online via the designated platform.
• Capacity to deliver the specified goods within the required timeframe and maintain pricing validity for 30 days.
• Understanding of the informal tender process and adherence to all conditions, including registration and compliance checks.

Unusual or Complicated Terms

80/20 System: This refers to a preferential procurement policy where 80% of the municipality's procurement budget must be allocated to suppliers that meet specific local or empowerment criteria, while the remaining 20% can be sourced from any supplier. Bidders should be aware of this requirement as it may affect eligibility or evaluation.

Preferential Procurement Regulation of 2022: This regulation sets out specific goals for procurement to support local economic development, including set-asides for small, micro, and historically disadvantaged enterprises. Bidders must demonstrate alignment with these goals.

Informal Tender: A simplified procurement process for low-value or routine goods, with fewer formalities than a standard tender, but still subject to compliance and registration requirements.