Tender Summary: Supply of Grub Screws

Objectives

The primary objective is to procure durable grub screws and compatible fastening hardware to support maintenance, carpentry, and facility management operations at Dr Pixley Ka Isaka Seme Memorial Hospital. The procurement also aims to advance local economic development by integrating preferential procurement policies that favor enterprises operating within specific regional catchment areas.

Scope

The contract encompasses the supply and delivery of 300 units, structured across three distinct line items:

• 100 pieces of Grub Screw M4x6mm Stenders
• 100 pieces of Connecting Screw All Metal Packs
• 100 pieces of Black Bolts (packs of 5) designed for Dormakaba G-N Slide Channel panels

All goods must be delivered directly to the hospital’s designated site. Pricing must be firm, inclusive of all delivery and handling costs, and valid for ninety days from submission. Expired or second-hand products are strictly excluded.

Technical Requirements

• Items must align with the annexured specification for multi-size concave hexagon socket screws and Allen keys intended for carpentry, covering dimensions from M2.5 to M5 across multiple lengths.
• All supplied goods must be brand new, unused, and reflect the most current manufacturing models with zero defects in design, materials, or workmanship.
• Bidders must submit verifiable proof that the products meet applicable SABS/SANS quality standards.
• Delivered stock must retain a minimum validity or shelf-life of six months upon handover.
• A warranty period of twelve months post-delivery or eighteen months from shipment (whichever expires first) applies, obligating the supplier to repair or replace defective items at no cost.
• Failure to provide product samples when formally requested will result in immediate quotation rejection.

Skills and Experience Requirements

• Proof of operational capacity is mandatory, demonstrated via either a valid order and delivery note from a public or private healthcare facility, or a financial statement confirming a balance equivalent to at least 40% of the quotation value (issued within thirty days).
• Historical performance will be audited; any record of undelivered contracts without documented justification will disqualify the bidder.
• Mandatory compliance documentation includes active Central Supplier Database (CSD) registration, SARS tax clearance verification, and a valid B-BBEE status certificate or sworn affidavit.
• All official quotation templates must be completed manually or printed without retyping, alteration, or use of correcting fluid. Missing or falsified administrative forms render the offer non-responsive.

Unusual or Complicated Terms

• RDP Catchment Area Preference: Twenty out of one hundred evaluation points are reserved exclusively for enterprises physically situated in the Inanda, Ntuzuma, or Kwamashu regions, contingent upon submitted proof of residence. This mechanism intentionally shifts evaluation weight toward local economic empowerment rather than lowest price alone.
• Cover-Quoting Prohibition: The institution employs cross-company verification to detect multiple submissions from affiliated entities targeting the same opportunity. Identification of this practice classifies the bid as fraudulent, triggering automatic disqualification and potential sector-wide restrictions.
• Four-Stage Peremptory Evaluation: Quotations undergo sequential, non-negotiable screening across administrative compliance, delivery capacity, specification adherence, and price/preference scoring. Falling short at any stage halts further consideration regardless of subsequent strengths.
• Prime Interest Delay Penalties: Late deliveries incur daily financial deductions calculated using the prevailing prime interest rate applied to the delayed portion’s value, alongside contractual rights to source substitutes or terminate the agreement without compensation.