Objectives

The primary objective is to procure durable, compliant gymnasium exercise mats to support rehabilitation and fitness programmes at the designated health centre. The procurement aligns with public sector supply chain management principles, ensuring value for money, quality assurance, and socio-economic transformation through targeted preferential procurement.

Scope

The contract encompasses the supply and delivery of two (2) gymnasium exercise mats to St Margarets Community Health Centre. The scope includes provision of new equipment meeting exact dimensional and material specifications, inclusive of all transportation and delivery costs to the prescribed site. Quotations remain valid for ninety days, and award decisions will be based on specification compliance, competitive pricing, and alignment with provincial manufacturing preferences.

Technical Requirements

• Quantity: 2 units
• Dimensions: 120 cm × 210 cm
• Colour: Blue
• Material: Vinyl-covered construction
• Condition: Must be new, unused, and represent the most recent or current model with incorporated design and material improvements
• Quality Standards: Must comply with applicable South African National Standards (SANS/SABS) where applicable
• Shelf Life: Products must remain valid for a minimum of six months upon delivery
• Documentation: Bidders must confirm specification compliance, provide firm pricing, and declare delivery periods
• Samples: Physical samples must be provided when formally requested. Failure to submit a sample results in automatic disqualification. Successful bidders' samples are retained; unsuccessful bidders must collect theirs within three months.

Skills Requirements

No specialised technical or professional skills are mandated. Suppliers are expected to demonstrate standard commercial and logistical capabilities, including reliable delivery execution, accurate documentation handling, and strict adherence to public procurement compliance frameworks. Essential administrative competencies include maintaining active Central Supplier Database (CSD) registration, valid tax clearance status, B-BBEE certification or sworn affidavit, and updated CIPC company registration. Bidders must also possess the operational agility to respond promptly to sample requests and execute deliveries within agreed timeframes without disruption.

Notable Terms & Conditions

Preferential Procurement System: Evaluation uses an 80/20 point system, with twenty points reserved exclusively for enterprises manufacturing or producing goods within KwaZulu-Natal. Claiming these points requires verifiable proof of provincial manufacturing activity.

Sample Evaluation Process: Following initial scoring, the top three bidders will be contacted via email to submit physical samples. Only fully compliant samples will be accepted. If all submitted samples fail inspection, the entire procurement process restarts.

Anti-Collusion & Cover-Quoting: Rigorous verification checks monitor for multiple quotes originating from related entities. Engaging in cover-quoting is classified as fraud and may trigger immediate disqualification and potential exclusion from public sector contracts for up to ten years.

Warranty & Delay Penalties: A twelve-month warranty covers defects arising from design, materials, or workmanship. Late deliveries incur financial penalties calculated at the current prime interest rate per day until full performance is achieved.

Contract Termination: The purchaser may terminate the agreement for default due to non-delivery, breach of obligations, or proven corrupt/fraudulent conduct, retaining the right to claim excess costs for procuring replacement goods.