Objectives

The primary objective is to procure essential hardware and maintenance supplies for the East Boom Community Health Centre in KwaZulu-Natal. The procurement supports facility upkeep, grounds maintenance, and waste management while complying with South African public sector procurement legislation, including the Preferential Procurement Policy Framework Act and associated regulations.

Scope

This is a one-off quotation for the supply of the following goods:

• Brazier/Lin Bin (Size 5, Blue) – 400 units
• Spark Plugs for brush cutters and lawn mowers – 40 units
• Weed Killer (5L concentrate) – 6 units
• Metal dust pans with long handles – 40 units
• Slasher (high-carbon steel blade) – 4 units
• Garden gloves (heavy-duty, non-slip polka dot design) – 40 units

All items must be delivered to the designated facility address. The contract period is once-off upon acceptance of the quotation.

Technical Requirements

• Specification Compliance: All goods must strictly match the detailed specifications outlined in the annexures. Items must meet relevant SANS/SABS standards where applicable.
• Product Condition: Only new, unused, and current-model items are acceptable. Used or second-hand goods are prohibited. Consumables must have a minimum remaining shelf life of six months.
• Pricing & Validity: Quoted prices must be firm, inclusive of all costs (including VAT if registered, and delivery), and remain valid for 90 days.
• Delivery: Full delivery costs must be embedded in the quoted price. Delivery must occur within the timeframe specified by the purchaser.
• Documentation: Bidders must submit fully completed official forms, including SBD 4 (Disclosure of Interest), SBD 6.1 (Preference Points Claim), proof of Central Supplier Database (CSD) registration, and SARS PIN/tax compliance verification.
• Evaluation Process: Evaluation occurs in three mandatory stages: administrative compliance, specification compliance, and price/preference scoring. The 80/20 preference point system applies, allocating 80 points for price and 20 points for youth-owned enterprise status.

Skills Requirements

No specialized professional qualifications or technical certifications are explicitly mandated. However, bidders must demonstrate:

• Operational capacity to source, package, and deliver the specified hardware within agreed timeframes.
• Financial and logistical stability to fulfill a one-off supply contract without disruption.
• Familiarity with public sector supply chain procedures, including preferential procurement scoring, tax compliance verification, and contractual obligations.
• Ability to provide accurate supporting documentation, including CSD verification, SARS PIN validation, and sworn affidavits for youth ownership claims.

Notable Terms & Conditions

80/20 Preference Point System: A scoring mechanism where 80% of total points are awarded based on price competitiveness and 20% for meeting specific socio-economic goals (youth ownership). Lower-priced bids score higher on price, while youth-owned businesses gain additional points if verified via CSD data.

Anti-Cover Quoting Clause: The department actively cross-references submitted quotes to detect related entities. Submitting competing quotes under different company names constitutes fraud and results in immediate disqualification.

Delay Penalties: Late deliveries incur financial penalties calculated at the current prime interest rate per day until fulfillment. Persistent failure may lead to contract termination and potential restriction from public sector contracts for up to ten years.

Warranty & Performance Security: Upon award, the successful bidder may be required to furnish performance security. All supplied goods carry a standard warranty period, during which defective items must be replaced or repaired at the supplier’s cost.