Objectives

The primary objective is to procure and deliver standardised home-based care kits to support bedridden patients receiving household-level healthcare services under St Chads Community Health Centre. The procurement ensures consistent access to essential hygiene, infection prevention, and basic wound care supplies for community health practitioners and caregivers.

Scope

• Item: Supply and delivery of 300 boxes of Home Base Care Kits.
• Delivery Location: St Chads CHC, Ladysmith, KwaZulu-Natal.
• Contract Duration: Once-off supply.
• Delivery Timeline: Within seven (7) calendar days of official order issuance.
• Quotation Validity: Ninety (90) days from closing date.
• Packaging & Labelling: All items must be consolidated into a single sealed box, clearly labelled “HOME AND COMMUNITY BASED CARE KIT”, with a complete itemised list affixed to the exterior.

Technical Requirements

All supplied goods must be new, unused, and possess a minimum remaining shelf life of six months upon delivery. Items must strictly comply with the following specifications and relevant South African standards:

• Protective & Hygiene Supplies: Disposable plastic aprons (30-micron, white, 110cm x 65cm); pedal bin bags (30-micron, 20L, clear); powder-free natural rubber latex examination gloves (medium and large, complying with ASTM D3578 and SABS 68/03).
• Wound Care & Dressings: Hypoallergenic microporous surgical tape (25mm x 10m, easy tear/unwind); crepe conforming bandages (75mm wide, autoclavable, SABS 1427 compliant); sterile autoclavable gauze swabs (100mm x 100mm, 8-ply, SANS 446 compliant).
• Incontinence & Bedding: Adult disposable napkins in X-Large, Medium, and Large sizes (ISO 16021:2000 compliant); disposable laminated draw sheets (SANS 1887 compliant); one-ply virgin toilet paper (SANS 1887 compliant).
• Personal Care & Disinfection: Unperfumed petroleum jelly (250ml); carbolic red soap (200g bars, SANS 240/94 compliant); smooth hardwood tongue depressors (plastic alternatives rejected); chlorhexidine gluconate & alcohol hand disinfectant (0.5% & 70%, 100ml).
• Mandatory Certifications: Verifiable SAPHRA certificate and documented proof of SABS/SANS compliance for all regulated items.

Skills Requirements

No specialised clinical or engineering skills are required. Bidders must demonstrate competent commercial and logistical capabilities, including:

• Established supply chain networks capable of sourcing, quality-assuring, and consolidating medical-grade hygiene products.
• Proficiency in compiling mandatory public procurement documentation, including Central Supplier Database (CSD) registration, SARS tax clearance validation, B-BBEE verification certificates or sworn affidavits, and conflict-of-interest disclosures.
• Strong administrative capacity to adhere to strict submission formats, validity periods, and anti-collusion compliance protocols.

Notes on Unusual or Complicated Terms

• SAPHRA Certificate: Issued by the South African Pharmaceutical and Healthcare Retailers Association, this validates that the supplier operates legally within the healthcare distribution sector and meets industry compliance benchmarks.
• 80/20 Preference Point System: A statutory procurement scoring model where 80 points are awarded for price competitiveness and 20 points for specific socio-economic goals. Full preference points in this tender are reserved exclusively for enterprises manufacturing or producing goods within KwaZulu-Natal.
• General & Special Conditions of Contract (GCC/SCC): Standardised legal frameworks governing South African public procurement. They define payment terms (within 30 days of invoice), warranty periods (12 months post-delivery), delay penalties (calculated at the current prime interest rate), and termination rights for default, insolvency, or fraudulent/collusive practices.