Objectives

The primary objective of this tender is to procure and deliver 200 boxes of Home Based Care Kits to the KwaMashu Community Health Centre in KwaZulu-Natal. The kits are designed to support community and home-based healthcare services by providing standardized medical, hygiene, and personal protective supplies.

Scope

• Procurement Item: Home Based Care Kits (Supply and Deliver)
• Quantity: 200 Boxes
• Contract Duration: Once-off delivery
• Delivery Destination: KwaMashu Community Health Centre, P61 Mkhwane Road
• Quotation Validity: 90 days
• Evaluation Framework: 80/20 Preferential Procurement System (80 points for price, 20 points for specific socio-economic goals)

Technical Requirements

Bidders must supply fully assembled, sealed care kits containing precisely specified items. Each component must meet defined material, dimensional, and regulatory standards:

• Hygiene & Clinical Supplies: Pedal bin bags (30 recycled microns, 20L, clear), 100% pure petroleum jelly (250ml), microporous surgical adhesive tape (25mm x 10m, hypo-allergic), conforming crepe bandages (75mm, autoclavable per SABS 1427), sterile gauze swabs (100mm x 100mm, 8-ply per SANS 446), cotton wool swabs (50 per packet, disposable), single-use hardwood tongue spatulas, chlorhexidine/alcohol hand disinfectant (0.5%/70%), 30-micron disposable plastic aprons, 200g carbolic red soap bars (SANS 240/94 compliant), and one-ply virgin toilet paper (SANS 1887:2008).
• Incontinence & Protective Bedding: Adult wrap-over napkins in extra-large, large, and medium sizes (ISO 16021:2000 compliant, absorbent pulp filler, peel-off wing tapes), and laminated disposable draw sheets (hospital-grade, tissue/plastic composite).
• Protective Equipment: Unsterile natural rubber latex examination gloves (powder-free, long cuff, 290mm length, 0.08mm thickness) in large and medium sizes (50 per box, ASTM D3578 & SABS 68/03 compliant).

All products must be new, unused, high-quality, and valid for a minimum of six months upon delivery. Bidders must demonstrate compliance with referenced South African National Standards (SANS/SABS), international norms (ISO, EN, ASTM), and submit proof of conformity where indicated. Kits must be uniformly packed in a single sealed box with an external inventory list. Physical samples may be requested for verification prior to award.

Skills Requirements

No specialized technical or professional qualifications are explicitly mandated. However, bidders must demonstrate:

• Competent supply chain and logistics management to source, assemble, and deliver 200 standardized kits within agreed timeframes.
• Quality control capabilities to verify that all items meet prescribed specifications, shelf-life requirements, and packaging standards.
• Administrative proficiency to complete mandatory South African public procurement documentation, including Central Supplier Database (CSD) registration, tax clearance validation, SBD 4 (Disclosure of Interest), and SBD 6.1 (Preference Points Claim Form).
• Operational discipline to adhere to strict submission protocols, including physical deposit of quotations into a designated secure box before the closing deadline.

Key Procurement & Compliance Notes

Preferential Procurement: The 80/20 system allocates 20 points specifically to enterprises registered and operating within the Ethekwini District. Proof of location must be provided via CSD documentation.

Compliance Mandates: Quotations must be submitted on official, unaltered government forms. Late submissions will be rejected. Used, expired, or non-compliant products will be disqualified. The department reserves the right to reject any or all quotes, negotiate prices, or terminate contracts for default, fraud, or restrictive practices. Performance security may be required post-award.

Terminology Clarification: SANS/SABS refer to South African National Standards ensuring product safety and quality. ISO, ASTM, and EN denote internationally recognized manufacturing and testing benchmarks for medical and hygiene products. The 80/20 system balances competitive pricing (80%) with socio-economic development goals (20%). SBD forms are statutory declaration documents required for transparency and preference point allocation. Cover-quoting (multiple entities bidding for the same contract) is strictly prohibited and constitutes fraud.