Objectives

The primary objective of this tender is to proactively identify electrical faults, overheating components, and potential safety hazards within Umphumulo Hospital’s power infrastructure. By conducting systematic infra-red thermal testing, the institution aims to prevent unexpected equipment failures, reduce downtime, and ensure a safe, reliable electrical environment for clinical operations.

Scope of Work

The contractor will execute a comprehensive annual service covering sixty (60) electrical distribution boards and switchgear units across the hospital. The scope encompasses:

• Removing each distribution board’s protective cover plate prior to inspection.
• Conducting thermal imaging scans on all circuit breakers and switchgear to detect anomalies or faults.
• Recording, compiling, and documenting thermal images alongside technical recommendations.
• Submitting the finalized report and image compilation to the hospital’s chief artisan.
• Reinstalling all cover plates securely upon completion of each inspection.

The contract is structured as a single annual service cycle. Quotations must provide firm, all-inclusive pricing covering thermal imaging, labour, travel, and any incidental costs, with a validity period of ninety (90) days.

Technical Requirements

• Execution of precise thermal imaging inspections on all specified electrical components.
• Accurate documentation and compilation of fault-related thermal data with actionable engineering recommendations.
• Strict adherence to reinstatement protocols, ensuring zero damage or omission when replacing cover plates.
• Compliance with national quality and safety frameworks, specifically aligning with SABS, SANS, SANAS, and SAQCC specifications.
• Submission of a fully completed official quotation form without retyping or alteration, signed by an authorized representative.
• Demonstration of operational capacity through at least two verifiable trade references confirming successful prior service delivery.

Skills and Qualification Requirements

• All inspection and testing activities must be performed exclusively by a qualified artisan or technician holding a valid SAQCC qualification.
• Mandatory attachment of current SABS, SANS, SANAS, and SAQCC certification documents to verify trade competency and regulatory compliance.
• Valid Central Supplier Database (CSD) registration and confirmed SARS tax clearance status.
• Proof of corporate registration via the Companies and Intellectual Property Commission (CIPC).
• Submission of a B-BBEE status verification certificate or sworn affidavit to qualify for preferential scoring.
• Financial and logistical capability to deliver the service within agreed timelines without unauthorized subcontracting.

Notes on Unusual or Complicated Terms

SAQCC: Stands for the South African Qualifications Authority for Construction Contractors. It is a recognized regulatory and certification body that validates trade qualifications, competency, and compliance for construction and electrical artisans operating in South Africa.

B-BBEE: Broad-Based Black Economic Empowerment. A South African legislative framework designed to promote economic transformation and redress historical inequalities. This tender allocates twenty preference points to enterprises that are at least fifty-one percent black-owned.

80/20 Preference Point System: A standardized public procurement scoring model where eighty points are awarded based on competitive pricing and twenty points are allocated for meeting specific socio-economic goals (in this case, black ownership). The lowest acceptable tender price determines the baseline for price scoring.

CSD & SARS PIN: The Central Suppliers Database is the national repository for all entities seeking to contract with the South African government. A valid SARS PIN is required to electronically verify tax compliance status before any contract can be awarded.