Tender Summary: Infrared Detection for Kwadukuza Clinics

Objectives

The primary objective is to conduct comprehensive infrared thermal imaging surveys across designated sub-district clinics within the Ilembe District. The service aims to proactively identify electrical hazards by detecting thermal hot spots, ensure operational safety for patients and staff, maintain infrastructure integrity, and verify compliance with national health and electrical regulatory standards.

Scope of Work

The contract covers ad-hoc infrared detection services at multiple clinic locations, including Shakaskraal, Kearsney, KwaDukuza, Groutville, Mpumelelo, Ballito, Nandi, Darnall, and Glenhills. Key deliverables include:

• Thermal scanning of distribution boards and kiosks at each facility.
• Measurement of specific thermal parameters and generation of detailed hotspot reports.
• Execution of work within a two-week contract period per service, commencing from site handover.
• Clean-up and authorized removal of redundant materials or scrap as directed by the Department.
• Submission of a Certificate of Compliance for Electrical Installation upon completion.

All activities must minimize disruption to ongoing clinical operations and adhere to strict health and safety protocols tailored to occupied healthcare environments.

Technical Requirements

Bidders must demonstrate compliance with rigorous technical and regulatory standards:

• Equipment must accurately measure SP1 temperature, emissivity, reflected temperature, distance, atmospheric temperature, external optics temperature/transmission, and relative humidity.
• All inspections and installations must comply with SABS 0142 (Wiring of Premises), National Building Regulations, KZNPA General Electrical Specifications, ICASA telecommunications regulations, and the Occupational Health and Safety Act.
• A comprehensive Health and Safety Plan with a risk assessment schedule must be developed, accounting for continuous patient movement within the facilities.
• Preventive maintenance itineraries must be submitted seven days prior to commencement.
• Quotes must be all-inclusive, covering labour, transport, VAT, overheads, and profit. No additional claims will be entertained.
• Successful bidders must provide a six-month guarantee on servicing/repair work and parts, and a twelve-month guarantee on new or replacement equipment.

Skills and Qualifications Requirements

To qualify for evaluation, bidders must submit verifiable documentation proving:

• Registration with the Electrical Contracting Board (ECB).
• A valid trade test certificate for the accredited artisan performing the infrared detection.
• A signed contract between the bidder and the executing electrician.
• Active registration on the Central Suppliers Database (CSD) and valid tax clearance status.
• Completion of mandatory disclosure forms (SBD 4 for conflict of interest and SBD 6.1 for preference points).

Evaluation follows an 80/20 preferential procurement system, allocating 20 points specifically to enterprises physically located within the Ilembe District Municipality to promote local economic development.

Notes on Unusual or Complicated Terms

• Infrared Detection: Refers to non-contact thermal imaging used to scan electrical distribution boards and kiosks for overheating components. It requires precise calibration of environmental factors (e.g., emissivity, ambient temperature) to generate accurate hotspot reports and prevent electrical failures.
• SP1 Temperature: A standardized reference point or sensor configuration used in electrical thermal scanning protocols to ensure consistent baseline measurements across different sites and equipment types.
• Physical Quote Submission Only: Due to documented network instability, electronic submissions are explicitly rejected. Quotes must be hand-delivered in sealed envelopes to a designated physical tender box before the closing time.
• 80/20 Preference System: A South African public procurement scoring model where 80% of points are awarded based on price competitiveness and 20% on specific socio-economic goals, in this case, prioritizing locally situated businesses to support regional economic growth.