Objectives

The primary objective of this tender is to appoint a compliant and reliable service provider for the ongoing supply and delivery of administrative consumables to the Johannesburg City Parks and Zoo (JCPZ). The contract seeks to streamline procurement through a structured quotation process while advancing municipal preferential procurement policies and ensuring consistent availability of essential office items.

Scope

The scope encompasses the sourcing, packaging, and delivery of specific administrative consumables as detailed in the Bill of Quantities. Providers currently appointed to the existing panel for stationery, consumables, cleaning materials, and refreshments are eligible to participate. Deliverable items include:

• Fin oil heaters
• Multi-plugs (10-way surge protector power strips with fire-resistant extender)
• Extension cords (10m length with dual sockets)
• Coffee mugs (white coupe, 390ml porcelain)
• Hi-Ball glasses (clear)
• Stainless steel cutlery (teaspoons, tablespoons, table forks)

All delivery expenses must be incorporated into the quoted unit prices. Orders will be issued officially by JCPZ as operational needs arise.

Technical Requirements

Bidders must meet stringent compliance, documentation, and procedural standards:

• Mandatory Documentation: Provide a municipal rates/taxes statement (not older than three months and not in arrears for more than 90 days) or a valid lease agreement; a valid COIDA Certificate of Good Standing; and a signed Joint Venture agreement (if applicable).
• Registration & Tax Compliance: Active registration on the National Treasury Central Supplier Database (CSD) is compulsory. A Tax Compliance Status (TCS) PIN or valid tax clearance certificate must accompany the submission.
• Bidding Forms: Complete and submit all prescribed Municipal Bidding Documents (MBD 1, 3.1, 4, 6.1, 8, and 9), covering bidder identification, firm pricing schedules, conflict of interest declarations, preference point claims, past supply chain management practice declarations, and independent bid determination certificates.
• Pricing & Validity: All quotations must reflect firm prices inclusive of delivery costs. Offers must remain valid for 30 days from the closing time.
• Preference Points: Evaluation applies an 80/20 preferential procurement system. Eighty points are allocated to price competitiveness, while twenty points are distributed across two specific goals: minimum 51% women ownership and business locality within the City of Johannesburg.
• Ethical & Legal Compliance: Bidders must certify independent bid determination, disclose no conflicts of interest, and confirm absence of fraud, corruption, or tender default listings. Fronting practices will result in immediate disqualification and potential blacklisting.

Skills Requirements

No specialized technical certifications or professional qualifications are mandated. Successful bidders must demonstrate:

• Operational capacity to source, warehouse, and distribute general office consumables and merchandise efficiently.
• Proficiency in South African municipal procurement compliance, including CSD registration, tax status verification, and accurate completion of standardized bidding forms.
• Logistical coordination skills to fulfill ad-hoc official purchase orders within stipulated delivery timeframes.
• Financial stability and inventory management capabilities to sustain uninterrupted service delivery throughout the contract period.

Key Terms & Definitions

80/20 Preference Point System: A procurement scoring methodology where 80% of the evaluation weight is determined by price competitiveness, and 20% is allocated to socio-economic transformation targets (women-owned enterprises and local suppliers within the municipality).

COIDA Certificate: A Letter of Good Standing issued under the Compensation for Occupational Injuries and Diseases Act, verifying that the supplier complies with statutory workplace injury compensation obligations.

CSD Number: A unique vendor identifier assigned by the National Treasury, mandatory for all entities seeking to contract with South African public sector organizations.

Fronting: An illegal procurement practice where a designated group member is used superficially to secure preferential benefits without genuine ownership, economic control, or meaningful participation in the business.