Objectives

The primary objective is to procure reliable, compliant, and cost-effective short-term accommodation for designated personnel travelling to Giyani, Limpopo. The procurement leverages an existing approved travel management panel to ensure quality service delivery while adhering to municipal supply chain management policies and national transformation goals.

Scope

The tender covers the provision of one-night accommodation at a 3-star guesthouse in Village Nhlamki, Giyani, Limpopo. Services include standard rooms for three specific individuals, with check-in on 16 October 2026 and check-out on 17 October 2026. Breakfast is included per person. Participation is strictly restricted to suppliers previously appointed to the Johannesburg City Parks and Zoo Travel Management Services panel.

Technical Requirements

Bidders must demonstrate full compliance with municipal procurement regulations and submit the following:

• Completed official bidding forms (MBD 1, 3.1, 4, 6.1, 8, and 9).
• Proof of appointment to the relevant travel management panel.
• A valid COIDA Letter of Good Standing and municipal rates clearance or valid lease agreement.
• Central Supplier Database (CSD) registration number or SARS Tax Compliance Status PIN.
• Firm pricing, inclusive of all applicable taxes and logistical costs, valid for 30 days post-closing.
• Independent Bid Determination Certificate and Declaration of Past Supply Chain Management Practices.

Late, incomplete, or non-compliant submissions will be automatically rejected. The evaluation follows a structured scoring matrix prioritising price competitiveness and socio-economic targets.

Skills Requirements

While not explicitly itemised, successful execution requires proven competence in hospitality operations, corporate booking management, and financial administration. Suppliers must possess the administrative capacity to process complex compliance documentation, maintain accurate tax and labour records, deliver consistent customer service under tight schedules, and adhere to strict contractual performance standards. Prior experience managing government or municipal travel contracts is highly advantageous.

Explanation of Unusual or Complicated Terms

• 80/20 Preference Point System: A statutory scoring mechanism where 80 points are allocated to price and 20 points to specific socio-economic goals (51% or more women ownership and locality within the City of Johannesburg). This aligns with national procurement regulations designed to drive economic transformation and local economic development.
• Blocking of Suppliers Database: An internal blacklist maintained by the procuring entity containing entities prohibited from doing business with the public sector due to fraud, corruption, supply chain abuse, or documented poor performance over the past five years. Listing results in automatic disqualification.
• Anti-Fronting Commitment: A strict policy against enterprises using another entity’s credentials, licenses, or expertise to qualify for tenders. Contracts awarded through fronting will be immediately cancelled, and perpetrators will be blacklisted and reported to regulatory authorities.
• Firm Pricing Requirement: Bids must quote fixed, non-negotiable prices unaffected by exchange rate fluctuations, inflation, or market variations. Quotes subject to variable rates will be invalidated upon evaluation.