Objectives

The primary objective of this tender is to appoint a qualified service provider to manage, coordinate, and compensate Community Based Educators (CBEs) for Early Childhood Development (ECD) programmes at Johannesburg City Parks and Zoo. The appointment aims to ensure the consistent delivery of educational support, administrative oversight, and specialised thematic sessions across a six-month operational period.

Scope

The contract encompasses the provision of financial and logistical support for CBE activities spanning July to December 2026. The scope includes:

• Administrative Support: Management of three personnel over 23 working days per month for six months.
• Educational Facilitation: Coordination of four personnel over the same 23-day monthly schedule for six months.
• Thematic Campaigns: Execution of a three-day Science Month session (four personnel) and a ten-day Arbor Month initiative (ten personnel).

The appointed contractor is responsible for disbursing predetermined daily rates directly to educators upon verified completion of work, maintaining accurate attendance and programme records, and ensuring all deliverables align with municipal ECD standards. The total contracted value, inclusive of VAT, is fixed at R267,960.00, with additional administrative fees payable separately by the service provider.

Technical Requirements

• Submission of a fully completed Bill of Quantities (BOQ) adhering strictly to prescribed unit prices and quantities.
• Valid Compensation Fund for Occupational Injury and Disease (COIDA) Letter of Good Standing.
• Proof of residential address for all company directors (municipal statement or lease agreement, not older than three months).
• Registration on the National Treasury Central Supplier Database (CSD) with a valid vendor number.
• Tax Compliance Status verification via SARS PIN or printed certificate.
• Completion and submission of all mandatory Municipal Bidding Document (MBD) forms: MBD 1, 3.1, 4, 6.1, 8, and 9.
• Quotations must be placed in sealed envelopes clearly marked with the RFQ reference and deposited in the designated quotation box by the closing date and time.
• Bid validity period of 30 days commencing from the closing date.
• Compliance with the preferential procurement scoring model: 80 points for price, 10 points for enterprises with ≥51% women ownership, and 10 points for local economic development within the City of Johannesburg.

Skills Requirements

While not explicitly itemised, the tender implicitly demands demonstrated competency in payroll administration, financial disbursement management, and project coordination for community-based educational initiatives. The service provider must exhibit strong capabilities in municipal supply chain compliance, meticulous record-keeping for audit and verification purposes, and effective liaison with municipal departments to validate educator attendance and programme completion. Prior experience supporting early childhood development programmes or managing community outreach contracts is highly advantageous.

Explanation of Standard Procurement Terms

This tender utilises standard South African public sector procurement instruments. MBD forms are government-mandated bidding templates used to standardise compliance, declaration, and pricing submissions. The CSD is a centralised national registry that verifies supplier legitimacy, tax status, and eligibility to contract with state entities. COIDA certification confirms that the business is registered and compliant with occupational injury compensation legislation. The 80/20 preference point system is a statutory evaluation method where 80% of scoring is based on price competitiveness, and 20% is allocated to socio-economic transformation goals such as women-owned businesses and local economic participation.