Objectives

The primary objectives of this tender are to:

• Improve the accuracy of supplier information in Microsoft Dynamics GP.
• Ensure compliance with National Treasury supplier requirements.
• Reduce manual data entry processes.
• Prevent the creation of non-compliant suppliers.
• Enhance efficiency during supplier registration and maintenance.
• Enable real-time or scheduled validation of supplier details.

Scope

The scope of the project includes the integration of Microsoft Dynamics GP with the Central Supplier Database (CSD). Specifically, the system must support:

• Supplier verification using CSD registration numbers prior to supplier creation.
• Automatic retrieval of supplier details from CSD.
• Validation of supplier compliance before creation.
• Synchronization of supplier information between CSD and Microsoft Dynamics GP.
• Automatic updates of supplier data when changes occur on CSD.
• Error handling and user notifications during integration processes.
• Maintaining an audit trail of all data retrieval and synchronization activities.
• Security and access control to ensure only authorized users can retrieve supplier data.

Technical Requirements

The technical requirements for the integration include:

• Support for supplier verification using CSD registration numbers.
• Automated retrieval and synchronization of supplier information, including updates.
• Validation rules to prevent creation of non-compliant suppliers.
• Error notification mechanisms for integration issues.
• Audit trail functionality capturing all activities related to supplier data management.
• Access control based on departmental authorization.
• Support for scheduled or real-time validation and updates.

Skills Requirements

The successful bidder must possess the following skills and expertise:

• Proficiency in integrating Microsoft Dynamics GP with external databases and systems.
• Experience with Central Supplier Database (CSD) integration and validation processes.
• Knowledge of enterprise resource planning (ERP) systems and business management software.
• Strong understanding of data synchronization, error handling, and audit trail implementation.
• Capability to implement security and access controls aligned with organizational policies.
• Ability to provide technical support and maintenance for the integrated system.
• Experience in compliance with government procurement and supplier management regulations.