Objectives

The primary objective of this tender is to procure and deliver standardized high-voltage electrical joint boxes to support municipal infrastructure maintenance and expansion. The municipality seeks a reliable supplier capable of providing pre-assembled, specification-compliant jointing solutions while adhering to municipal supply chain regulations and preferential procurement policies.

Scope

• Supply and delivery of forty (40) units of straight joint boxes (240mm x 3 core, 11KV, fiberglass).
• Supply and delivery of forty (40) units of straight joint boxes (300mm x 3 core, 11KV, fiberglass).
• Complete assembly of all joint boxes by the supplier prior to delivery.
• Inclusion of all necessary accessories and specified ferrules with each unit.
• Compliance with electronic submission requirements, municipal general conditions, and supplier database registration.

Technical Requirements

• Product Specifications: Straight-type, 3-core, 11KV fiberglass enclosures in 240mm and 300mm dimensions.
• Assembly Responsibility: Suppliers must fully assemble the joint boxes before delivery.
• Brand Standards: Products must match or exceed the quality and performance of Henley/H.E.D or other municipally approved equivalents.
• Accessories: Each joint box must be supplied complete with all standard accessories and weak back ferrules.
• Sample Submission: Physical samples may be requested and must be provided within seventy-two (72) hours of notification.
• Declaration: Quoted brand names must be explicitly stated; omission renders the tender non-responsive.
• Pricing Validity: All quotations must remain valid for a minimum of thirty (30) days from the closing date.
• Submission Method: All tender responses must be submitted electronically; fax submissions are strictly prohibited.

Skills Requirements

Although not explicitly listed, successful execution of this contract requires suppliers to demonstrate:

• Technical proficiency in manufacturing, assembling, and supplying high-voltage (11KV) cable jointing equipment.
• Expertise in integrating fiberglass enclosures, strain relief components, and municipal-grade accessories.
• Operational capacity to rapidly produce and dispatch physical samples upon request.
• Familiarity with municipal procurement compliance, including online tender portals, supplier registration, and preferential scoring frameworks.

Notes on Unusual or Complicated Terms

• 80/20 System: A preferential procurement scoring model where 80 points are allocated to price competitiveness and 20 points to socio-economic development goals (e.g., empowerment, local economic participation).
• Weak Back Ferrules: Specialized cable termination components used in high-voltage jointing kits. They provide mechanical anchoring and strain relief at the rear of the joint box, preventing cable tension from compromising insulation seals.
• Henley/H.E.D: Industry benchmark references to established manufacturers of high-voltage cable jointing and termination systems. Equivalent brands are permitted if they meet or exceed these standards.
• Informal Tender: A simplified procurement process designed for lower-value contracts, featuring reduced documentation requirements and expedited evaluation timelines compared to formal public tenders.