Objectives

The primary objective of this quotation is to restore the operational functionality of Boiler No. 2 at Kroonstad Prison through urgent, unplanned maintenance. The project aims to safely replace and repair critical damaged components to ensure continuous and compliant boiler operations within the correctional facility.

Scope of Work

The successful tenderer will execute the following specific tasks:

• Replace the coal hopper feeder (quantity: 01).
• Repair the boiler Forced Draft (FD) fan bearings.
• Replace three worn-out FD fan belts.
• Supply all necessary labour, including a qualified boilermaker and assistants, for the execution of items 1–3.

All quoted prices must include travelling costs and mark-ups. The contractor is required to conduct a mandatory site inspection prior to submission, comply strictly with the Occupational Health and Safety Act of 1993, and attach proof of purchase for all materials utilised. Redundant materials must be left on-site for verification. The contractor must provide a three-month written guarantee on general workmanship and a twelve-month written guarantee on all replaced items. No work beyond the specified scope may be executed without prior written instruction from the Works Manager.

Technical Requirements

• CIDB Grading: Minimum Construction Industry Development Board contractor grading designation of 1 ME or 1 ME* (or PE for emerging enterprises).
• Certification: Valid Boiler Maker trade test certificates issued by MERSETA or an authorised accreditation authority, compliant with the SANS-10227 code of practice.
• Documentation: Fully completed tender forms, including DPW-09 (Particulars of Projects), DPW-21 (Record of Addenda), PA-15 board resolutions, B-BBEE certificates/affidavits, and a fully priced Bill of Quantities/Lump Sum document.
• Security: Provision of security equivalent to 2.5% of the contract sum (excluding VAT), structured as a cash deposit, variable guarantee, or retention amount.
• Evaluation Method: Bids will be evaluated using the 80/20 preferential procurement scoring system, allocating 80 points for price and 20 points for specific socio-economic goals.
• Risk Assessment: Technical risks will be evaluated based on five-year experience on comparable projects, historical performance/contractual compliance, financial viability, and resource allocation.

Skills Requirements

• All mechanical work must be performed by a qualified Artisan/Tradesman holding the required MERSETA trade test certificate.
• Tenderers must demonstrate adequate human resource capacity by submitting a company organogram, CVs, and certified ID copies of principals and key personnel (e.g., contract manager, site agent, foreman).
• Proof of professional registration must be provided where applicable.
• Bidders must prove sufficient financial and operational capacity to manage the project alongside their current workload.

Notable Terms & Conditions

80/20 Preference Point System: A standard South African public procurement model where 80% of evaluation points are awarded for competitive pricing, and 20% are allocated for socio-economic transformation goals (e.g., black ownership, women/youth/disability ownership, and local municipality presence).

CIDB Grading (1 ME): Refers to the Construction Industry Development Board’s minimum expenditure/experience classification required for maintenance and engineering works, ensuring contractors have proven capability in similar-scale projects.

SANS-10227: The South African National Standard governing boiler installation, operation, and maintenance, mandating specific trade certification for personnel handling boiler systems.

Domicilium Citandi Et Executandi: A legal term designating the official physical address where all formal notices and legal processes must be served during the contract period.