Objectives

The primary objective is to appoint a qualified, compliant service provider to deliver comprehensive locksmith services across multiple Ugu District Municipality sites. The municipality seeks to establish a reliable, cost-effective, and legally compliant maintenance framework that ensures rapid response times, standardized pricing, and alignment with national socio-economic procurement policies.

Scope of Work

• Provision of locksmith services over a ten-month period on a call-off basis.
• Emergency and routine lock repairs, replacements, and master key system adjustments.
• Precision key cutting for high-security and standard brands.
• Supply and installation of specified security hardware, including cam locks, mortice lock bodies, aluminium door handles, padlocks, barrel bolts, and electronic keypad strikers.
• Service delivery across three time bands: standard weekdays (06:00–19:00), after-hours weekdays (19:00–06:00), and weekends (Friday 19:00 to Monday 06:00).
• Travel services limited to distances exceeding a 20-kilometre radius from Port Shepstone.

Technical Requirements

• Mandatory affiliation with the Security Industry Regulatory Authority (SIRA) and the recognised Locksmith Association.
• Completion of all official municipal bidding forms (MBD series) without alteration, re-typing, or omission.
• Submission of a fully priced Schedule of Rates covering call-out fees, hourly labour for each time band, kilometre charges, and unit prices for all listed keys and hardware.
• Valid Tax Compliance Status (TCS) certificate or PIN, verified via SARS e-Filing.
• Sworn affidavits substantiating preference claims for ownership, Reconstruction and Development Programme (RDP) targets, and local business promotion.
• Physical submission of sealed, correctly endorsed quotations into the designated municipal tender box before the deadline. Electronic, faxed, or late submissions will be automatically disqualified.
• Bid validity period of thirty days from the closing date.

Skills Requirements

While not exhaustively itemised, the tender implicitly demands licensed professionals with advanced mechanical and electronic locksmith competencies. Providers must demonstrate expertise in high-security key duplication, lock cylinder replacement, alarm-compatible hardware installation, and emergency break-in protocols. Staff must maintain current regulatory accreditation, adhere to industry safety standards, and possess strong logistical coordination skills to manage after-hours and weekend call-outs efficiently.

Explanation of Unusual or Complicated Terms

• Value-Based Contract: Unlike traditional time-bound agreements, this contract is capped at a predetermined monetary ceiling. It automatically terminates once the allocated budget is fully utilised, regardless of whether the initial ten-month timeframe has elapsed.
• 80/20 Preferential Point System: A South African public procurement evaluation model where 80% of scoring is awarded for competitive pricing, and 20% is allocated to socio-economic transformation goals, including black ownership, rural/urban local business promotion, and support for youth, women, and persons with disabilities.
• SIRA Affiliation: Mandatory registration with South Africa’s statutory security industry regulator, ensuring contractors meet legal, ethical, and technical standards for all security-related services and personnel.