Objectives

The primary objective of this tender is to appoint a suitably qualified and experienced service provider to supply and deliver low to medium voltage cables to the Rand West City Local Municipality. The procurement seeks to secure reliable electrical infrastructure materials while ensuring compliance with municipal supply chain management policies, preferential procurement regulations, and public sector accountability standards.

Scope

The tender covers the supply and physical delivery of two specific cable specifications:

• 1,000 metres of 25mm² × 5-core aluminium bundle cable
• 1,000 metres of 35mm² × 5-core aluminium bundle cable

Bidders must submit unit and total pricing, inclusive of VAT where applicable. The municipality reserves the right to accept bids in whole or in part, and may appoint more than one service provider if deemed advantageous.

Technical Requirements

The tender documentation does not outline detailed engineering or performance testing criteria beyond the listed cable dimensions and core configuration. Bidders are expected to supply industry-standard low to medium voltage aluminium cables that meet relevant national electrical safety, quality, and manufacturing regulations. All deliveries must comply with the municipality’s latest General and Special Conditions of Contract. For any contract component exceeding R10 million, bidders must submit audited annual financial statements for the past three years.

Skills Requirements

No explicit technical certifications or trade qualifications are mandated. However, bidders must demonstrate proven operational capacity in the logistics and supply chain management of industrial electrical components. Providers should possess the experience necessary to handle bulk deliveries, manage inventory tracking, and adhere to strict public sector delivery timelines. Familiarity with municipal procurement processes and statutory compliance documentation is implicitly required to ensure seamless contract execution.

Key Terms & Unusual Conditions

2% Corporate Social Responsibility (CSR) Levy: Successful contractors will have 2% automatically deducted from each invoice payment. These funds are directed toward municipal CSR initiatives, including education, socio-economic development, sports, arts, culture, and support for marginalised and previously disadvantaged communities. Bidders must incorporate this deduction into their quoted rates.

Preferential Procurement Scoring (80/20 or 90/10 System): Evaluation allocates up to 20 or 10 points (depending on contract value) for transformation goals. Points are awarded for enterprises with at least 51% black ownership and/or 51% women ownership, provided verified proof is submitted. Failure to claim points results in zero allocation for these categories.

Strict Submission Protocol: Electronic, faxed, or late submissions are strictly invalid. Quotations must be printed on official company letterhead and physically deposited in the designated municipal tender box before the closing date. All quotations must remain valid for a minimum of 90 days post-closing.

Mandatory Compliance Documentation: Bidders must submit a valid Tax Clearance PIN, CSD registration summary, certified BBBEE certificate (or EME/QSE affidavit), a current municipal account statement (not more than 3 months in arrears), and completed statutory forms (MBD 4, 6.1, and 9) declaring independence, conflict of interest, and past supply chain conduct. Individuals currently in the service of the state are disqualified from participation.