Objectives

The primary objective is to appoint a suitably qualified and experienced external service provider to execute renovation works at the Ugu District Municipality’s Main Office. The procurement seeks to ensure lawful, transparent, and value-for-money acquisition while maintaining high standards of workmanship, occupational health and safety, and long-term durability. Successful contractors must provide written workmanship guarantees, comply with municipal supply chain management regulations, and deliver results within a short-term timeframe.

Scope of Work

The project focuses on floor renovation across multiple designated areas within the Main Office, including the Cashiers office, Legal section, Lindani’s office, Legal Manager’s office, and connecting passages. Core tasks include:

• Stripping and removing existing carpet flooring from specified rooms and corridors.
• Removing wooden tiles previously adhered with glue.
• Installing new ceramic tiles in all cleared areas.

All quantities, measurements, and item descriptions are detailed in the attached Bill of Quantities (BOQ). The contract duration is short-term, estimated between two weeks and one month, with potential extensions requiring written municipal approval.

Technical Requirements

• Compliance with the Municipal Finance Management Act, Municipal Supply Chain Management Regulations, Occupational Health and Safety Act, and South African National Standards (SANS/SABS).
• Mandatory implementation of site safety protocols, including use of appropriate personal protective equipment (PPE), toolbox talks, and incident reporting records.
• Bid submission must utilise official Municipal Bidding Document (MBD) forms exactly as issued; retyped or altered forms will result in automatic disqualification.
• Valid Tax Compliance Status (TCS) PIN or CSD number, company registration documents, and sworn affidavits for ownership classification must be provided.
• Acceptance of a defects liability period during which the contractor must rectify issues arising from poor workmanship, incorrect installation, or non-compliance at no additional cost.
• Evaluation follows an 80/20 preferential point system, allocating 80 points to price and 20 points to specific socio-economic goals.

Skills Requirements

• Minimum Construction Industry Development Board (CIDB) grading of 1GB or higher for building-related works.
• Proven practical experience in general maintenance, floor stripping, adhesive removal, and ceramic tile installation.
• Ability to manage site operations safely, coordinate with municipal auxiliary services units, and complete work within agreed timeframes.
• Familiarity with municipal procurement processes, quality assurance inspections, and warranty documentation procedures.

Key Terms & Clarifications

80/20 Preferential Procurement System: A statutory scoring mechanism where 80% of evaluation points are awarded based on competitive pricing, and 20% are allocated for specific transformation goals. These goals include 60% black ownership, 30% Reconstruction and Development Programme (RDP) participation, and 10% for other categories such as youth, women, disabled persons, or local rural/urban business promotion. Claiming these points requires certified supporting documentation and sworn affidavits.

CIDB Grading: A national contractor classification system that assesses financial capacity, annual turnover, and relevant experience. A 1GB grade indicates eligibility for building projects up to a specified monetary threshold and ensures the contractor meets baseline competency standards.

MBD Forms: Standardised South African municipal bidding templates (including MBD1, MBD4, MBD6.1, MBD8, and MBD9) that govern bid submission, declaration of interest, preference claims, and past supply chain conduct. These forms must be printed and completed exactly as provided; modifications or re-typing invalidate the submission.