Tender Summary: Maintenance of Rocky Bay Beach Facilities

Objectives

The primary objective is to renovate, maintain, and upgrade public beach facilities at Rocky Bay Beach under the jurisdiction of Umdoni Municipality. The project aims to restore structural integrity, improve sanitation infrastructure, enhance user safety, and ensure long-term durability through compliant materials and guaranteed workmanship.

Scope of Work

The contractor will execute comprehensive renovation and maintenance across four key areas:

• Structural Roofing: Safely remove and dispose of existing asbestos roof sheets and damaged timber. Raise the top wall approximately two brick lines to facilitate proper drainage. Supply and install 60 square metres of blue 6-metre IBR roof sheets, replace all compromised timber framing, and fit fibre cement flasher and barge boards around the perimeter.
• Toilet Facilities (Male & Female): Restore all units to fully functional and acceptable condition. Install stainless steel galvanized gates with padlock mechanisms, heavy-duty HDPE basin taps (female section only), and soap dispensers. Replace damaged flooring (6 square metres per facility) and wall tiling (40 square metres per facility).
• Yard & Outdoor Amenities: Replace old signboard poles with new treated timber posts. Install four concrete bench slabs. Repair and waterproof beach showers, ensuring plumbing includes stoppers, vandal-resistant covers, and maintenance accessibility. Construct a 5 by 2 metre concrete slab with proper wastewater drainage for the showers. Repair two existing standpipes and build a 1 by 1 metre concrete base for a standpipe near the fishing pier.
• Guard Room: Replace one galvanised gate, one door with its frame, and three damaged aluminium windows with secure-hinge alternatives. Apply exterior paint to 30 square metres, install 4 square metres of floor tiles, paint 6 metres of flasher board, install 2 metres of barge board, and completely replace a 60 square metre roof section.

Technical Requirements

• All materials must comply with South African Bureau of Standards (SABS) specifications.
• A minimum one-year warranty must be provided for workmanship, and a minimum six-month warranty for all supplied materials.
• The contractor assumes full responsibility for site safety, security, and the immediate, lawful disposal of all waste. Hazardous material disposal requires a certified safe disposal certificate.
• Project commencement and completion dates must be clearly stated, with an absolute deadline of 8 October 2026.
• Bids are evaluated using a 90/10 preferential procurement system, allocating 90 points to price and 10 points to specific socio-economic goals (e.g., B-BBEE status, local enterprise location).

Skills & Qualification Requirements

• Holders of a valid Registered Asbestos Contractor Certificate are mandatory due to the presence of hazardous asbestos roofing.
• Proven experience in civil construction, roofing, tiling, plumbing, carpentry, and metalwork.
• Capability to manage hazardous waste logistics and provide statutory disposal documentation.
• Financial and administrative compliance with municipal standards, including Central Supplier Database (CSD) registration, tax clearance, and B-BBEE verification.

Explanation of Unusual or Complicated Terms

• IBR Roof Sheets: Corrugated metal roofing panels designed for industrial and commercial use, offering high durability and weather resistance.
• SABS Compliance: Materials must meet rigorous national quality and safety benchmarks set by the South African Bureau of Standards to prevent structural failure or health hazards.
• 90/10 Preference Point System: A South African public procurement scoring model where contracts above certain thresholds prioritize price competitiveness (90%) while reserving 10% for transformation goals like black economic empowerment and local economic development.
• General Conditions of Contract (GCC): A standardized legal framework issued by the National Treasury that dictates payment terms, penalty clauses for delays, warranty obligations, dispute resolution procedures, and anti-corruption safeguards throughout the contract lifecycle.