Objectives

The primary objective of this tender is to secure services for the maintenance of gardens and grounds at the Uthukela EMS & District Resource Centre. The aim is to ensure the gardens and surrounding grounds are kept in a neat, safe, and well-maintained condition throughout the contract period of 12 months.

Scope

The scope of work includes:

• Garden maintenance of all designated areas within the property.
• Removal of rubbish and debris from all areas.
• Sweeping and blowing pathways, gutters, and driveways after cutting activities.
• Trimming and pruning of trees and shrubs, including overhanging branches.
• Removal and replacement of fallen or dead trees, shrubs, and plants as requested.
• Weed removal and weed control across all property areas.
• Regular removal of garden refuse from the site on a weekly basis.
• Maintenance of grassed areas, garden beds, trees, car parks, pathways, and mulched areas.
• Tree work including pruning, trimming, and removal of dead foliage.
• Maintenance of perimeter fences and control of alien vegetation around fences.
• Site improvements and periodic replanting recommendations.
• Adherence to safety standards and occupational health requirements.

Technical Requirements

The contractor must:

• Provide all necessary machinery and equipment, including petrol brush cutters, leaf blowers, rakes, spades, forks, and ladders.
• Ensure personnel wear appropriate PPE and follow safety procedures outlined in JSAs.
• Maintain equipment and machinery, and supply service records.
• Use approved chemicals and herbicides with care, adhering to safety standards.
• Perform regular inspections of drains, gutters, and other infrastructure.
• Ensure all work is carried out during normal working hours (07h30 to 16h00, Monday to Friday).
• Keep the site clean and safe during and after the completion of work.
• Provide periodic reports and documentation, including timesheets and service records.

Skills Requirements

The contractor's team must possess:

• Experience in gardening, landscaping, and grounds maintenance services.
• Trained personnel capable of performing advanced tree work and pruning.
• Knowledge of safety procedures, including the use of PPE and machinery operation.
• Ability to identify and control weeds, pests, and alien vegetation effectively.
• Competence in handling chemicals and herbicides safely.
• Capability to carry out site inspections, maintenance, and reporting accurately.