Objectives

The primary objective of this tender is to procure a comprehensive service for the maintenance of Air Handling Units (AHUs) at Bethesda Hospital. This includes performing major and minor servicing to prolong equipment lifespan, ensure operational efficiency, and maintain compliance with technical standards. The service aims to replace filters, conduct inspections, and submit detailed reports to facilitate optimal functioning of the hospital's air handling systems.

Scope

The scope encompasses:

• Major and minor servicing of all specified air handling units as per attached lists and schedules.
• Replacement of filters (pleated, primary, secondary, HEPA) and other ancillary parts as detailed in the specifications.
• Inspection, testing, and servicing of ducting, control units, delivery points, and associated components.
• Reporting of service activities, including signed and stamped reports per unit, and job cards signed by maintenance officers.
• Adherence to scheduled service dates: major service due in May 2026, minor service due in November 2026.
• Provision of all necessary materials, components, and ancillary parts required for the servicing.
• Compliance with minimum requirements such as registration with the Central Supply Chain Database, valid tax clearance, CIDB ME registration, and proof of qualified artisans.

Technical Requirements

The technical requirements include:

• Performing comprehensive major and minor services on specified air handling units.
• Replacing filters and other specified components as per detailed specifications and schedules.
• Ensuring all work complies with relevant standards, including SABS or SANS approval where applicable.
• Submitting detailed service reports, signed and stamped, for each unit serviced.
• Immediate reporting of any equipment malfunction or issues identified during service.
• Providing proof of qualified artisans and adherence to safety and quality standards.
• Carrying out services within scheduled dates, with prior approval for any out-of-schedule work.

Skills Requirements

The successful bidder must possess:

• Registered and certified artisans with relevant qualifications and experience in HVAC and air handling systems.
• Proof of CIDB ME registration and compliance with health and safety standards.
• Capability to perform technical inspections, testing, and servicing of complex HVAC systems.
• Ability to prepare detailed reports, sign off on job cards, and document all activities accurately.
• Experience in working within healthcare environments, adhering to strict safety and hygiene protocols.
• Provision of valid tax clearance, B-BBEE certificates, and proof of compliance with all statutory requirements.