Objectives

The primary objective is to conduct comprehensive major servicing and preventative maintenance on eleven (11) split-unit air-conditioning systems located at the Gateway Clinic. This ensures the equipment remains fully operational, hygienic, energy-efficient, and safe for continuous use within an active healthcare facility while minimising disruption to clinical operations.

Scope of Work

• Complete preventative servicing of all indoor and outdoor split AC units, including removal and cleaning of filters, evaporator and condenser coils, blower assemblies, casings, louvres, condensate drain trays, and drain pipes.
• Electrical inspections covering isolators, wiring, terminals, contactors, capacitors, circuit protection, earthing, operating current, and supply voltage.
• Refrigeration system checks including pressure verification, temperature differential assessment, leak detection, and insulation inspection. Refrigerant top-ups are excluded unless a separate quotation is approved.
• Performance testing and operational verification after servicing, with detailed recording of supply/return air temperatures, currents, voltages, and drainage status.
• Infection prevention and control compliance, including use of approved sanitising products, protection of clinical areas, and proper waste removal.
• Asset identification, condition assessment, and submission of individual service reports per unit plus a consolidated condition report.
• Work must be completed within four weeks of official instruction. A minimum three-month workmanship guarantee is required.

Technical Requirements

• Minimum CIDB 1ME grading for mechanical/electrical works.
• Valid Central Supplier Database (CSD) registration and a Letter of Good Standing from the Department of Employment and Labour.
• Proof of three previously completed, similar HVAC servicing contracts with signed completion certificates.
• Submission of a comprehensive safety file, compliant with Occupational Health and Safety legislation.
• Detailed Bill of Quantities pricing, proposed work programme, and warranty/guarantee documentation.
• Strict adherence to hospital-specific infection control protocols and coordination with the Maintenance Department for site access.
• All defective components or unsafe electrical conditions must be documented and reported; additional repairs require separate written approval and quotation.

Skills and Competency Requirements

• Deployment of suitably qualified and competent refrigeration and air-conditioning technicians capable of executing complex diagnostic, maintenance, and testing procedures.
• The lead technician must hold SAQCC certification or equivalent industry-recognised refrigeration competency documentation.
• Proficiency in clinical infection prevention and control standards, including safe handling of chemicals and contamination prevention in occupied medical environments.
• Ability to implement fall-prevention measures and utilise appropriate personal protective equipment when working at height or in restricted spaces.
• Strong technical documentation skills to accurately complete structured service reports, log performance metrics, and communicate findings to hospital management.

Key Terms and Clarifications

• CIDB 1ME Grading: A Construction Industry Development Board classification that authorises contractors to execute mechanical and electrical projects valued up to R1 million.
• SAQCC Registration: Verification that the primary technician meets national competency and training standards for refrigeration and air conditioning work.
• CSD: The Central Supplier Database, a mandatory government registry required for all entities participating in public sector procurement.
• 80/20 Preference System: An evaluation methodology where 80% of scoring points are allocated to price competitiveness and 20% to specific socio-economic goals, primarily promoting South African-owned enterprises.