Objectives

The primary objective of this procurement is to secure a reliable supplier capable of delivering high-quality masking tape to support clinical, laboratory, and operational functions at Dr Pixley Ka Isaka Seme Memorial Hospital. The tender aims to achieve cost-effective acquisition, ensure uninterrupted supply chain continuity, and comply with national public finance and preferential procurement legislation while promoting local economic participation.

Scope

The contract encompasses the supply, packaging, and delivery of 1,400 rolls of 24mm masking tape to the designated hospital facility. The scope includes all associated logistics, documentation, and warranty obligations. Quotations remain valid for 90 days, and successful suppliers will be bound by the General and Special Conditions of Contract. Delivery timelines will be stipulated upon award, with payment processed within 30 days of valid invoice submission. The procurement follows a structured five-stage evaluation process, culminating in potential sample verification before final contract award.

Technical Requirements

• Product Specifications: Neutral-colour masking tape, 24mm width × 50m length per roll.
• Performance Standards: Strong adhesion across multiple surface types; suitable for clean, dry application environments.
• Packaging: Supplied in standardized boxes containing 50 rolls each.
• Quality & Compliance: Must conform to applicable SABS/SANS standards. All items must be new, unused, and retain a minimum shelf life of six months upon delivery.
• Regulatory Approval: Requires a valid licence from the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacturer or distributor to handle medical-grade adhesives/devices.
• Sample Verification: Compliant bidders may be formally invited to submit physical samples for quality assessment prior to contract finalisation.

Skills and Experience Requirements

• Proven Delivery Capacity: Submission of at least one verified order confirmation and delivery note demonstrating prior supply to a public or private health facility, OR proof of financial capability showing a bank balance equivalent to at least 40% of the quoted value (document not older than one month).
• Corporate & Regulatory Compliance: Valid CIPC registration documents, active Central Suppliers Database (CSD) verification, and SARS tax clearance validation (via CSD or provision of a valid SARS PIN).
• B-BBEE Documentation: Current B-BBEE status level verification certificate or sworn affidavit (applicable to EMEs and QSEs).
• Administrative Competence: Ability to accurately complete all mandatory returnable forms (SBD 4, SBD 6.1, GCC, SCC) without omissions, ensuring strict adherence to evaluation protocols.

Key Terms and Unusual Requirements

SAHPRA Licensing Requirement: Although masking tape is a common adhesive, its intended use in healthcare environments classifies it under regulated medical adhesives. Suppliers must hold an active SAHPRA authorisation to legally manufacture, wholesale, or distribute such products within South Africa.

80/20 Preference Point System: Evaluation allocates 80 points for competitive pricing and 20 points specifically for promoting South African-owned enterprises. Full preference points are awarded to compliant local ownership structures, aligning with national transformation goals.

Conditional Sample Submission: While not initially mandatory, compliant bidders may receive formal invitations to provide physical samples. Failure to submit or rejection of samples results in immediate elimination from the evaluation process.

Strict Compliance & Disqualification Protocols: The procurement utilises a rigid five-stage evaluation model. Missing any administrative, compulsory, or mandatory document triggers automatic disqualification. Late submissions, expired stock, non-firm pricing, or suspected cover-quoting practices result in immediate rejection and may lead to restriction from future public sector contracts.