Objectives

The primary objective of this tender is to procure a single batch of N95 particulate respirator masks for clinical use at GJ Crookes Hospital. The procurement aims to secure high-quality, compliant respiratory protective equipment while ensuring strict adherence to provincial health department standards, preferential procurement regulations, and comprehensive administrative compliance frameworks.

Scope

The tender covers a once-off supply of 350 boxes of N95 duckbill-style particulate respirator masks, with each box containing 35 masks. Delivery must be made directly to GJ Crookes Hospital in Scottburgh. The quotation validity period is 90 days, and the contract is structured as a single delivery without an ongoing service or maintenance period.

Technical Requirements

• Product Specification: N95 particulate respirator masks with a duckbill design intended for patient use.
• Certifications & Markings: Must display NIOSH in block letters or logo, carry a NIOSH efficiency rating of N95, and include the certification approval number TC-84A-XXXX.
• Fluid Resistance: Must meet Fluidshield Level 3 standards.
• Condition & Packaging: Products must be new, unused, unexpired, and supplied in standard boxes.
• Sample Submission: A physical sample must be delivered by the closing date, clearly marked with the quotation number and supplier details.
• Documentation: Requires a valid SAHPRA certificate, proof of delivery note, B-BBEE status verification or sworn affidavit, SARS tax clearance, Central Suppliers Database (CSD) registration confirmation, and fully completed SBD forms (Disclosure of Interest and Preference Points Claim).

Skills Requirements

No formal academic qualifications are mandated; however, successful bidders must demonstrate proven operational competence in medical device distribution and healthcare supply chain management. Suppliers should possess robust logistical capabilities for timely delivery, strong familiarity with South African health regulatory frameworks (including SAHPRA and NIOSH standards), and proficient administrative capacity to prepare complex, multi-document quotations accurately. Experience in public sector procurement compliance and clinical consumables inventory management is essential.

Key Terms & Conditions

Fluidshield Level 3: Indicates the highest standard of fluid resistance, ensuring the mask effectively blocks blood and bodily fluids during medical procedures.

TC-84A-XXXX: The NIOSH approval code specifically designated for filtering facepiece respirators, confirming independent laboratory testing and federal certification.

80/20 Preference Point System: A procurement evaluation model where 80% of scoring is allocated to competitive pricing and 20% to socio-economic goals, specifically granting full points to enterprises with at least 51% Black ownership.

Performance Security: A financial guarantee (bank guarantee or certified cheque) required within 30 days of contract award to ensure supplier履约 (performance). *Note: Corrected to English* to ensure supplier performance.

Prime Interest Rate Penalty: A contractual clause stipulating that delayed deliveries will incur daily financial penalties calculated at the prevailing prime interest rate until goods are successfully delivered.