Objectives

The primary objective of this tender is to engage a qualified service provider to perform routine maintenance and servicing of air conditioning units across designated health facilities. The service aims to extend equipment operational lifespan, maintain optimal climate control performance, and eliminate potential safety hazards caused by neglected or malfunctioning systems.

Scope of Work

The contract covers minor servicing of air conditioners at six clinics within the Jozini region. This is a once-off engagement with a quotation validity period of ninety days. All logistical and travel expenses must be incorporated into the submitted pricing. The breakdown of units per location is as follows:

• Othobothini CHC to Ophondweni Clinic (15 km): 107 units
• Ophondweni Clinic: 11 units
• Nodabuya Clinic: 15 units
• Gwaliweni Clinic: 19 units
• Makhathini Clinic: 13 units
• Jozini Clinic: 15 units

The procuring entity retains the right to accept or reject any quotation, conduct negotiations for value optimisation, and enforce strict compliance with submission deadlines and formatting rules.

Technical Requirements

Bidders must confirm adherence to the following technical servicing checklist for each unit:

• Verify selector switch functionality across all operating modes.
• Test thermostat accuracy and response times.
• Clean or replace filter media.
• Inspect reversing solenoid operation (where applicable).
• Assess resistance heater and overheat stat performance.
• Confirm proper operation in cooling mode.
• Check baffle boards, air vents, and exhaust controls.
• Monitor for excessive vibration or abnormal noise levels.
• Ensure condensate drains are clear and unblocked.

All services must comply with relevant South African National Standards (SANS/SABS). Bidders must complete and return the official specification form indicating explicit compliance; omission or non-compliance renders the quotation invalid.

Skills and Qualification Requirements

To qualify as responsive, bidders must submit verifiable documentation demonstrating the following competencies and regulatory standing:

• CIDB Registration: Minimum Grade 1GB for mechanical and electrical installations.
• Electrical Compliance: A current Letter of Good Standing in Electrical work.
• Industry Experience: Three completion certificates or two traceable completion letters evidencing prior installation and repair of air conditioners or cold rooms.
• SARACA Certification: Valid professional certification from the South African Refrigeration and Air Conditioning Association.
• Enterprise Classification: BBBEE verification certificate or sworn affidavit (applicable to EMEs and QSEs).
• Regulatory Compliance: Active registration on the Central Suppliers Database (CSD) and verified tax clearance status.

Notes on Unusual or Complicated Terms

SARACA Certificate: A mandatory industry accreditation issued by the South African Refrigeration and Air Conditioning Association, confirming that technicians possess nationally recognised competency in handling refrigerants, HVAC systems, and safety protocols.

CIDB Grade 1GB: A Construction Industry Development Board contractor grading specifically for small-scale mechanical and electrical projects valued up to R1 million.

80/20 Preference Point System: A standard South African public procurement scoring framework where eighty points are awarded for competitive pricing and twenty points are allocated for socio-economic objectives, specifically favouring fully South African-owned enterprises.

Prohibition on Cover-Quoting: Bidders are strictly forbidden from submitting multiple quotations through different registered entities to artificially influence pricing or increase winning probability. Evidence of this practice results in immediate disqualification and potential ten-year restrictions from public sector contracts.