Objectives

The primary objective of this tender is to procure a qualified contractor to deliver comprehensive servicing and repair of heating, ventilation, and air conditioning (HVAC) equipment at the Mthatha Regional Office (PRD 2 Building, 5th Floor). The procurement aims to ensure uninterrupted, efficient climate control operations over a 24-month period through a transparent, competitively evaluated bidding process.

Scope

• Service Delivery: Ongoing maintenance, fault diagnosis, and repair of all HVAC units within the specified jurisdiction.
• Contract Duration: 24 months from the date of award.
• Site Assessment: A compulsory site inspection must be attended prior to bid submission to evaluate existing equipment conditions, access constraints, and operational requirements.
• Evaluation Framework: Bids will be assessed using a structured scoring model allocating 80 points to price and 20 points to specific socio-economic goals.

Technical Requirements

• Contractor Registration: Bidders must possess a minimum Construction Industry Development Board (CIDB) grading of 3ME or higher.
• Security Compliance: The successful bidder and all assigned personnel must undergo and pass a mandatory security clearance process before mobilization.
• Operational Standards: All maintenance and repair activities must adhere to South African National Standards (SANS) for mechanical building services, manufacturer guidelines, and occupational health and safety regulations.

Skills Requirements

While specific personnel certifications are not itemized in the advertisement, the CIDB 3ME classification necessitates that the contractor employs suitably qualified technical staff. Required competencies include:

• Proficiency in commercial HVAC system diagnostics, refrigerant recovery/recharging, and compressor/motor repairs.
• Electrical troubleshooting and control panel maintenance for building management systems.
• Ductwork cleaning, insulation repair, and airflow balancing.
• Project coordination and reporting capabilities to manage scheduled preventive maintenance and reactive repairs across the facility.

Key Terms & Conditions

80/20 Preference Point Scoring System: A procurement evaluation method where 80 points are awarded for competitive pricing and 20 points for advancing designated socio-economic categories (e.g., historically disadvantaged individuals, women-owned enterprises, or local economic development initiatives).

CIDB Grade 3ME: A formal contractor classification indicating verified capacity to execute mechanical engineering projects up to a prescribed financial threshold. It confirms legal registration, technical competence, and proven experience in building services.

Security Clearance: A background verification procedure mandated for all contractors accessing public sector infrastructure, ensuring compliance with national security protocols and risk mitigation policies.

Compulsory Site Inspection: Mandatory attendance at the Butterworth Magistrate Office on 29 October 2026 at 10:00 to review physical site conditions, equipment inventory, and access logistics prior to submitting bids.