Tender Summary: Mth10/2026

Objectives

The primary objective of this tender is to procure a qualified contractor to deliver comprehensive servicing and repair of HVAC equipment across the Mthatha Regional Office jurisdiction for a fixed 24-month period. The procurement aims to maintain optimal climate control operations, ensure regulatory compliance, and adhere to South Africa’s public procurement framework through a structured, transparent evaluation process.

Scope of Work

The successful bidder will be responsible for the routine maintenance, diagnostic troubleshooting, and repair of all HVAC installations within the designated jurisdiction. Key scope elements include:

• Maintenance and repair of HVAC systems at facilities under the Mthatha Regional Office, specifically covering Area 4 and the Aliwal North Magistrate Office.
• A fixed contract duration of 24 months.
• Attendance at a compulsory site inspection to assess existing equipment conditions prior to bid submission.
• Compliance with all administrative, technical, and socio-economic evaluation criteria outlined in the tender documentation.

Technical Requirements

• CIDB Grading: Minimum Construction Industry Development Board (CIDB) grade of 3ME or higher.
• Functionality Threshold: Bids must achieve a minimum score in the functionality evaluation (assessed out of 100) to qualify for price and preference point consideration.
• Evaluation Model: Bids will be evaluated using the statutory 80/20 preference point scoring system.
• Security Clearance: The awarded contractor will be subject to mandatory security vetting before contract commencement.
• Submission Compliance: All bids must be submitted in strict accordance with prescribed formatting, documentation, and closing deadlines.

Skills Requirements

While the advertisement does not explicitly list individual skill certifications, the CIDB 3ME requirement and the nature of the work dictate that the contractor must employ:

• Certified HVAC technicians and mechanical engineers with proven experience in commercial and institutional climate control systems.
• Skilled artisans competent in preventive maintenance, fault diagnosis, refrigerant handling, electrical circuit testing, and compressor/fan motor repairs.
• Personnel trained in occupational health and safety protocols, particularly regarding working at heights, confined spaces, and hazardous material handling.
• Administrative and project management staff capable of maintaining service logs, reporting compliance, and coordinating site access across multiple municipal facilities.

Key Terms & Definitions

80/20 Point Scoring System: A standard South African government procurement evaluation method. Eighty percent of the total score is allocated to the competitive pricing of the bid, while twenty percent is reserved for specific socio-economic goals (such as black ownership, women-owned enterprises, local supplier development, and job creation).

CIDB Grade 3ME: A Construction Industry Development Board classification authorizing contractors to execute mechanical engineering projects up to a defined financial limit. The “ME” suffix confirms specialized capability in mechanical installations, including HVAC, plumbing, and related building services.

Functionality Evaluation: A mandatory pre-qualification stage where bids are assessed against core technical, administrative, and legal criteria. Bids scoring below the stipulated minimum out of 100 are automatically disqualified before any price comparison occurs.

Security Clearance: A background verification process conducted by state authorities to ensure the successful bidder meets national security, financial integrity, and compliance standards before contract execution.