Tender Summary: MTHQ112/26

This tender invites bids for the provision of gardening services at the Qumbu Magistrate Office for a period of 24 months. The contract will be awarded based on the 80/20 preferential procurement scoring system, with functionality as a mandatory evaluation criterion.

Objectives

• To secure a qualified service provider for comprehensive gardening and grounds maintenance at the Qumbu Magistrate Office.
• To ensure the upkeep of the premises in a professional and sustainable manner over a two-year period.
• To comply with South African procurement regulations, including preferential procurement and functionality assessment.

Scope of Services

The successful bidder will be responsible for all gardening services at the Qumbu Magistrate Office. This includes, but is not limited to:

• Lawn mowing, edging, and trimming
• Pruning of trees, shrubs, and hedges
• Weeding, planting, and flowerbed maintenance
• Irrigation system maintenance and watering
• Removal of garden waste and litter
• General upkeep of outdoor areas to ensure a neat and safe environment

The contract duration is 24 months, with services rendered on a scheduled basis as determined by the employer.

Technical Requirements

• Functionality Evaluation: Bids will be scored out of 100 for functionality. Bidders must achieve a minimum threshold of Level 1 to be considered further for price and preference evaluation. The specific functionality criteria (e.g., experience, equipment, methodology) are detailed in the tender documentation.
• 80/20 Scoring System: Price contributes 80 points and preference (B-BBEE status) contributes 20 points. Only bids that pass the functionality threshold will proceed to this stage.
• Document Purchase: Tender documents are available at a non-refundable deposit of R0.00 cash per set (i.e., free of charge).
• Closing Date: Bids must be submitted by 27 August 2026 at 11:00 AM.

Skills and Experience Requirements

• Proven experience in commercial or institutional gardening and grounds maintenance.
• Ability to provide the necessary tools, equipment, and labour for the scope of work.
• Knowledge of horticultural practices, including plant care, pest control, and seasonal maintenance.
• Compliance with health and safety regulations for outdoor work.
• Valid tax clearance and other statutory requirements as per the tender conditions.
• B-BBEE compliance to score preference points.

Important Notes

• The tender is issued by the Department of Public Works, Mthatha Regional Office.
• Bidders must submit their proposals to the specified address (not included here) before the closing date and time.
• Any reference to "Bid" or "Bidder" in the documentation has the same meaning as "Tender" or "Tenderer".
• The functionality threshold of "Level 1" is a minimum pass mark; bidders should aim to exceed it to remain competitive.

This summary is for informational purposes only. Bidders must refer to the full tender document for complete terms, conditions, and evaluation criteria.